Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service in a high-functioning real estate office. The ideal candidate will bring strong technical proficiency, excellent communication skills, and a proactive attitude to ensure the smooth functioning of our office environment. This paid position is perfect for someone eager to contribute to a professional setting while developing their administrative expertise.
Responsibilities
- Manage front desk operations, including greeting visitors and handling phone calls with professionalism and courtesy
- Perform data entry and maintain accurate records using spreadsheets, Microsoft Office, Google Workspace, and other productivity software
- Coordinate calendar management and schedule appointments for team members or clients with attention to detail
- Handle clerical tasks such as filing, proofreading documents, and preparing Word processing materials efficiently
- Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking
- Assist with office management duties such as ordering supplies, organizing files, and maintaining office equipment
- Provide excellent customer support through phone communication, client communication, and in-person interactions while demonstrating proper phone etiquette
Experience
- Previous office experience or administrative experience demonstrating organizational skills and technical proficiency
- Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for document creation and collaboration
- Experience with data entry, filing systems, and clerical tasks in a fast-paced environment
- Knowledge of QuickBooks or other bookkeeping software is preferred but not required
- Strong typing skills with attention to accuracy; ability to proofread documents effectively
- Bilingual abilities are a plus for communicating with diverse clients or team members
- Experience in real estate receptionist roles or as a personal assistant is advantageous but not mandatory
Join us to be part of a vibrant team dedicated to excellence! This role offers the chance to develop your administrative skills in a supportive environment that values productivity, organization, and outstanding service.
Pay: From $15.00 per hour
Work Location: In person
