We are seeking an organized, detail-oriented, and welcoming Office Coordinator to join our team on a part-time basis. In this role, you will serve as the central hub of our daily operations—acting as the friendly first point of contact for our clients while keeping our backend administrative and inventory systems running smoothly.
The ideal candidate enjoys a dynamic workday, easily transitions between customer service and precise data entry, and possesses a strong comfort level with business software.
Key Responsibilities
Administrative & QuickBooks Data Entry
- Accurately create and input Purchase Orders, Estimates, and Invoices within QuickBooks.
- Maintain organized digital and physical filing systems for all transactional documentation.
Inventory Control & MRP Management
- Monitor and manage inventory levels utilizing our Material Requirements Planning (MRP) system.
- Track the movement of materials, flag low-stock items, and assist in reconciling physical inventory with system data.
- Collaborate with the team to ensure data integrity within the production and inventory software.
Front-Desk & Customer Relations
- Assess customer needs and efficiently delegate calls, messages, or inquiries to the appropriate team member.
- Provide basic, top-tier customer service support to clients and vendors.
Qualifications & Skills
- Software Proficiency: Direct experience with QuickBooks Online and exposure to an MRP/ERP system or database environment is highly preferred.
- Attention to Detail: High level of accuracy in data entry, number matching, and record-keeping.
- Communication Skills: Excellent verbal and written communication skills.
- Organizational Ability: Strong time-management skills with the ability to prioritize tasks independently in a small-business environment.
- Education/Experience: High School Diploma or equivalent required; Associate’s degree or 1–2 years of experience in an office environment, bookkeeping, or logistics role is a plus.
What We Offer
- Competitive hourly wage based on experience.
- A supportive, collaborative, and professional working environment.
- Consistent part-time hours with potential schedule flexibility.
Pay: $20.00 - $25.00 per hour
Benefits:
Work Location: In person
