About FIU
Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.
Job Summary
The Architecture Department is currently seeking a Temporary Architecture Administrative Support to join their team of professionals.
Under direct supervision of the Manager Administrative Services for the School of Architecture (SoA) which includes the Architecture, Interior Architecture (IAR), and Landscape Architecture + Environmental Urban Design (LAEUD) departments, provides clerical and administrative support to the School of Architecture.
Duties include:
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Provides administrative and clerical duties to support daily operational activities for the SoA.
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Serves as a secondary liaison for the SoA. Assists with managing internal and external correspondence and documents for the SoA. Assists with SoA records management.
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Assists with resolving a wide variety of complex situations and conflicts involving the functions of the SoA office. Notifies the SoA Manager Administrative Services of any matter that needs immediate attention.
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Assists with submitting the SoA class schedules, maintain class schedules, reassign classrooms (as needed), and monitors class caps. Track placement in studios across the SoA.
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Assists with the hiring process of adjuncts, students, and temporary employees for the SoA. Submits contracts for adjuncts and other contract requests for the SoA.
Handles confidential HR issues using good judgment. -
Assists with unencumbered payments, purchase orders/invoices, and Smart billing for the SoA.
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Assists with meeting preparation in collaboration with SoA Senior Special Events Manager, as needed.
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Attends and prepares meeting minutes for the SoA, as needed.
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Assists with travel expenses and reports for the SoA.
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Assists with processing requests for the SoA study abroad program.
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Assists with collecting syllabi and assessments for the SoA.
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Assists with managing book adoptions for SoA.
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Supports the Manager Administrative Services with accreditation requests, as needed.
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Assists with proving admin support for the SoA faculty searches, including posting external ads.
Assists with managing the SoA access requests, and maintenance requests, to include office equipment, furniture, and general facilities issues.
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Minimum Qualifications
High School Diploma or GED and 2 years of experience; OR an equivalent combination of relevant education and/or experience.
Desired Qualifications
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Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department; OR six (6) years of office related experience: OR equivalent combination of relevant education and/or experience.
Job Category
Temporary
Temporary Disclosure
As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement).
Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works on average 30 hours or more per week may be eligible to enroll in health care benefits. As a temporary employee, you are also eligible to enroll in supplemental plans (e.g. dental, vision,) which requires full payment on your part.
Upon completing an assignment, employees may apply for a position on FIU Careers.
Work Schedule
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Monday-Friday
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8:30 AM to 5:00 PM
Advertised Salary
Pre-Employment Requirements
Criminal Background Check
How To Apply
Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
- This posting will close at 12:00 am of the close date.
How To Apply
Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
- This posting will close at 12:00 am of the close date.
Disclosures
Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Notice of Non-Discrimination
FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [email protected].
Reasonable Accommodation Statement
Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [email protected]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.
