We are seeking a Senior Project Scheduler to own schedule integrity across a complex, multi-workstream enterprise transformation program. This is a full-time 1099 contract role supporting a program that spans several concurrent workstreams, each with its own milestones, dependencies, and pace — and that must be sequenced against hard external commitments, not internal planning cycles.
The program is in an active, evolving phase: scope is being confirmed workstream by workstream, and the schedule has to hold together across that uncertainty rather than wait for it to resolve. This is not a role where a stable master schedule already exists and simply needs updating. It is a role where the schedule is a living tool you build, defend, and continuously reforecast as scope firms up.
This role is best suited for someone who treats a schedule as a decision-support tool, not a static document — someone who can hold structure across multiple moving workstreams without needing every one of them fully defined.
Key Responsibilities
- Build, own, and maintain the master program schedule across multiple concurrent workstreams, integrating each into a single coherent timeline
- Identify and actively manage critical path, cross-workstream dependencies, and sequencing risk — surfacing conflicts before they compound
- Maintain rolling look-ahead views alongside the long-range program roadmap, keeping both current as scope is confirmed in phases
- Partner with workstream leads and senior consultants to translate evolving scope and milestones into structured, realistic timelines
- Proactively flag schedule drift, resource conflicts, and at-risk milestones, using clear RAG status conventions
- Build and maintain scheduling infrastructure: templates, tracking systems, dependency logs, and reporting formats
- Synthesize schedule status into clear, executive-ready reporting for senior advisors and consulting leadership
- Support phase-gate planning and scope confirmation cycles, adjusting the schedule as each phase's scope is finalized
- Collaborate across Teams, Slack, Google Workspace, SharePoint, and related tools to support a distributed, asynchronous team
- Use AI tools such as Claude, ChatGPT, Copilot, Gemini, or similar platforms to accelerate schedule synthesis, reporting, and documentation
Qualifications
- 3–5+ years of scheduling or project management experience in consulting, transformation, PMO, or multi-workstream program environments
- Prior experience working as a 1099 independent contractor or on commercial client engagements — with a practical understanding that hours are driven by client demand, not a fixed weekly guarantee, and that payment follows an invoice-based cycle
- Demonstrated experience building and maintaining a master schedule across multiple concurrent workstreams with interdependencies
- Strong proficiency in scheduling and tracking tools (e.g., Coda)
- Demonstrated ability to build a workable schedule from partially defined scope, and to reforecast cleanly as scope is confirmed
- Strong written communication skills — able to translate schedule complexity into clear, executive-ready status and risk narratives
- Proven ability to flag schedule and resource risk proactively — not just track dates, but anticipate what could slip and why
- Experience working collaboratively in Slack, Google Workspace, Teams, or similar digital collaboration environments
- Experience using AI tools such as Claude, ChatGPT, Copilot, Gemini, or similar platforms as a routine part of daily workflow
This Role Is NOT
- A pure administrative scheduler role that enters dates handed down by others without owning the logic behind them
- A deep technical or data analyst role
- A rigid PMO governance role with fixed processes and fully defined scope from day one
- A role for someone who needs complete, locked scope before they can build a schedule — this program confirms scope in phases, and the right person builds structure alongside that uncertainty
Preferred Characteristics
- Comfortable building and rebuilding a schedule as scope firms up in phases, rather than waiting for a final version
- Proactive and resourceful — surfaces schedule risk and dependency conflicts without being asked
- Methodical without being rigid — builds scheduling structure that serves the work, not the other way around
- Comfortable holding workstream leads accountable to dates without being adversarial
- Calm and decisive when priorities shift or timelines compress
- Strong business writing instincts — produces polished schedule narratives and status reporting without heavy editing
- Finds satisfaction in protecting critical path and closing sequencing gaps before they become visible problems
- AI-enabled by default: uses AI tools to accelerate schedule synthesis and reporting, not as an occasional add-on
Application Question(s):
- Some people perform best in structured environments with clearly defined scope and a stable schedule to maintain. Others are energized by building and rebuilding a schedule as scope evolves. Describe honestly which describes you — and give a specific example of a schedule you had to construct or substantially rebuild before scope was fully defined.
- This role requires significant use of AI tools as a routine part of daily work — not occasional use. Describe specifically how you currently use AI tools (such as Claude, ChatGPT, Copilot, Gemini, or similar) in your scheduling and reporting workflow. Include concrete examples.
- Describe a project where you had to manage a schedule across multiple workstreams or teams with interdependencies. How did you identify critical path, sequence competing priorities, and keep the schedule coherent as individual workstreams shifted?
- This role involves translating schedule complexity into clear reporting for senior consultants and leadership. Describe your experience producing executive-ready schedule status, risk narratives, or roadmap views — including the tools and process you use.
- Describe a time you were asked to build or maintain a schedule when scope was only partially defined. What steps did you take to create a workable structure, and how did you handle reforecasting as scope was confirmed?
- Detail orientation matters in scheduling, but so does keeping pace with a fast-moving program. How do you balance accuracy and thoroughness with speed and evolving priorities?
- This is a 1099 independent contractor role on a commercial client engagement. Hours are driven by client demand and are not guaranteed week to week — some weeks may be close to 40 hours, others may be lighter. Payment is invoice-based on a Net-45 cycle. Have you worked as a 1099 independent contractor before? If yes, briefly describe the engagement and how you managed variable hours and invoice-based payment. If no, describe how you would approach the financial planning this model requires.
- CTM Unlimited is a small, lean consulting team. Describe a specific time you took on work that was not technically your responsibility — because it needed to get done and you were in a position to do it. What was the situation, what did you do, and why did you decide to step in rather than wait for someone else to handle it?
Work Location: Remote
