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Student Records Manager

Serrato Corp. -
McKinney, TX

Job Details

Full-time
From $52,285 a year

Benefits

Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Computer operation
Staff supervision
Microsoft Outlook
Team leadership
Computer literacy
Driver's License
Desktop applications
Document viewing software
Adobe Acrobat
General management

Full Job Description

Primary Position Objective

Responsible for overseeing the student records functions and performing administrative analysis of a wide variety of student records, in compliance with government and management directives and date integrity policies. Directly supervises the records clerk and systems administrator.

Position Responsibilities

Plan, coordinate, and manage the administrative and student records activities of the department. Track and communicate OBS to managers and directors.
Provide staff training, evaluate staff performance and implement departmental changes as approved by the center director and coordinated with the manger, human resources prior to implementation.
Assist the Career Development Manager in the preparation of the departmental budget; monitor and control expenditures; review and recommend changes to budget authorizations.
Assist in the development and implementation of new and revised policies and procedures affecting student records, Center Information System (CIS), data integrity, and Career Development Services System (CDSS) requirements.
Review and audit all assigned areas regularly for contractual compliance and effectiveness of delivery of service to students. Prepare related reports.
Control and monitor data operations and make adjustments necessary to ensure daily, weekly, and monthly schedules are met.
Perform administrative and statistical analysis of a wide variety of student records; review and audit records to ensure that they are being maintained in compliance with DOL requirements.
Train and provide guidance to records clerk relative to the maintenance and completion of student records; establish work assignments and priorities.
Ensure timely and accurate submission of student records, daily/weekly reports and other documents to appropriate regional, national and other center offices.
Maintain accurate and current accountability systems such as status reports, enrollment, allotments, leave records, student pay, profiles and government
Perform input assignment, enrollment and separation, including transfers and extensions of enrollment of students; answers questions and assists students relative to pay, allowances, leave, class scheduling, attendance, government transportation and records; ensure privacy act compliance in records
Provide orientation for new staff and students in CIS functions, and accountability
Supervise records, reports, data control for the center performance standards
Works towards meeting performance management goals
Ensure accuracy, completeness, and timeliness of all student records documents
Holds regular staff meetings at least twice a month, document meetings, and submit documentation to Center Director.
Follows CDSS plan and Code of Conduct system
Adheres to required property control policies and
Maintains good housekeeping in all areas and complies with safety
Complies with all DOL guidelines, OFCCP regulation, Quality Assurance Plan (QAP) Serrato policies and procedures, Job Corps notices and bulletins, and Center policies and procedures.
Demonstrates and abides by Serrato Corporation's core values and operating
Models, mentors, monitors appropriate Career Success
Helps students become more employable through continuous
Evaluates personnel under his/her management and makes recommendations regarding disciplinary actions, promotions, and/or merit increases.
Participation in PRH mandated staff training is Failure to participate may result in disciplinary actions up to and including termination.
Perform other duties as assigned.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Proficiency with advanced Microsoft Office applications including Word, Power Point, Outlook, and Excel.
Computer Literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat.
High level of organizational and accurate record maintenance skills.
Strong Analytical skills and attention to detail to verify information and ensure accurate storage and retrieval of records.
High level of leadership and management skills.

Experience

Three years' experience in administrative support, data entry, records management, or related experience. One- year supervisory experience.

Education

Bachelor's Degree in related field preferred.

Certificates/Licenses/Registration

Valid State Driver's License

Benefits Offered

Paid Short Term / Long Term Disability and Basic Life Insurance.
Health care insurance available (medical, dental, vision, critical illness, accident, HSA, and FSA)
Paid Holidays
Paid Time Off
401(k) retirement plan with company match
Tuition Reimbursement
Employee Assistance Counseling Service Programs Available

Disclaimers

Serrato Corporation is an Equal Opportunity Employer

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