Project Coordinator provides administrative and coordination support to the Project Management Team. This role helps maintain documentation, track shipments, process purchase orders, and communicate routine updates to ensure smooth project execution.
Must be detailed and customer service oriented along with having excellent organizational skills. Must be able to work well with others in a fast-paced environment.
Responsibilities:
- Create, maintain, and close-out project/job files, ensure documentation accuracy and completeness.
- Prepare and format project documentation (e.g. submittals, purchase orders, IOM's, submittal logs, safety documents, etc.)
- Track equipment/materials lead times and advice Project Managers on updates
- Respond to basic inquiries regarding documentation, submittals, and delivery status
- Support coordination between Project Managers, Subcontractors and Suppliers
- Keep project Managers informed of progress, submittal logs updated, delivery tracking updated and know when to ask for assistance to keep processes moving
Experience & Qualifications
- 2 to 3 years in project coordination, operations support, customer service or related administrative role
- Familiarity with construction, HVAC/Plumbing or a strong willingness to learn
- Proficiency with MS Office (Excell, Word, Outlook)
- Strong organizational skills with attention to detail and able to multi-task
- Clear written and verbal communication, comfortable with interacting with internal teams and customers
All prospective applicants must pass a drug test and meet I-9 and E-Verify employment eligibility requirements
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
Work Location: In person
