Company Description
Auberge Collection is a portfolio of extraordinary hotels, resorts, residences and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine, innovative wellbeing, and gracious yet unobtrusive service. With 30 one-of-a-kind hotels, resorts, and residences, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations.
For more information: auberge.com
Connect with Auberge Collection on Instagram, TikTok, Facebook, and LinkedIn @Auberge and #AlwaysAuberge
Job Description
As a detailed and organized individual, the Executive Assistant is responsible for providing administrative and organizational support to assigned senior executives. The Executive Assistant is privy to confidential and sensitive company information and strictly maintains its confidentiality, communicating with appropriate discretion.
Organizational and administrative support includes calendar management, meeting preparation, travel coordination, expense reporting, document organization, and follow-up on key priorities.
Manage a complex and frequently changing schedule, prioritizing meetings and commitments with sound judgment and a clear understanding of business priorities.
Prepare agendas, meeting materials, presentations, reports, correspondence, and briefing documents for internal and external meetings.
Independently manages assigned Department initiatives using effective project management, organizational tools, and communications with project stakeholders.
Organizes and maintains company contracts and insurance policies. Liaises with executives, vendors, brokers, and insurance carriers to ensure effective, efficient coordination and information exchange.
Uses the Concur software to prepare expense reports for senior executives.
Qualifications
Minimum of 2 years of experience in an Administrative Assistant or Project Manager role.
Strong proficiency in using Microsoft Excel
Ability to create visually engaging presentations using Microsoft Powerpoint.
Experience using Google business applications (Sheets, Docs, Sheets, Drive…etc.)
Experience creating and using Docusign workflows.
Prior experience using project management software such as MS Project, Smartsheets, Asana, or similar applications.
Ability to use Artificial Intelligence applications to enhance productivity, communications, and organization.
Prior exposure to organizing and/or reviewing commercial contracts and insurance policies.
Excellent written and verbal communication skills.
Ability to work independently, multitask, and effectively manage competing priorities.
Other functional foreign language skills are an advantage.
Hotel and/or Hospitality operations experience.
Experience supporting financial executives at the VP level and above.
Additional Information
This role offers a base salary range of $80,000-$110,000 plus a comprehensive medical, dental, vision and voluntary benefits, 401k employer match, employer paid life insurance, employee assistance program and a team member hotel stay program.
Auberge Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit auberge.com to learn more about our Collection. Follow us on Instagram, TikTok, Linkedin, Facebook and Pinterest: @Auberge and #AlwaysAuberge.
About The Friedkin Group
The Friedkin Group is a privately held family of global brands spanning automotive, entertainment, hospitality, investments, and sports.
Founded in 1969 and headquartered in Houston, Texas, the company is led by Chief Executive Dan Friedkin, and united by a mission to build breakthrough brands that redefine the status quo.
The Friedkin Group portfolio includes Gulf States Toyota, 30WEST, Accelerated Solutions Group, AS Roma, Ascent Automotive Group, Auberge Collection, Congaree, Copilot Capital, Diamond Creek, Everton Football Club, GSFSGroup, Imperative Entertainment, Legendary Expeditions, NEON, Northside Lexus, Pursuit Sports, The Friedkin Group International, USAL and Westside Lexus.
For more information, please visit www.friedkin.com.
Auberge Collection LLC is an Equal Opportunity Employer, M/F/D/V. Auberge Collection LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Auberge Collection LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
