COUNTY OF BUCKS
JOB TITLE:
Secretary
JOB CODE:
0430
DEPARTMENT:
Adult Probation and Parole
UNION:
05
FLSA STATUS:
Non-Exempt
GRADE:
5
POSITION SUMMARY:
Perform various administrative and secretarial duties including analysis and routing of filings, backup to the receptionist (telephone, walk-ins, mail receipt and distribution). Performs a wide variety of skilled tasks and functions as required by the various stakeholders in the Adult Probation and Parole department.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
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Must be able to maintain complete confidentiality.
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Must have excellent organization skills, be able to work without direction, and work effectively with the public and other Court offices.
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Must have expertise in the use of a personal computer and must be comfortable accessing online databases.
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As required, enter/receive data on computer terminal
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Screens and refers telephone calls and clients to the appropriate area.
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Assist with the compilation of information, reports and programs.
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Possess good telephone skills, to take messages, and keep probation officers aware of any new development.
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Ability to learn and perform clerical tasks within the framework of established office procedures.
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Ability to work independently on difficult clerical tasks without constant direct supervision. Ability to plan and organize work duties and work priorities within established parameters.
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Work effectively with other public and private agencies and institutions.
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As needed, perform routine filing and file maintenance duties.
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Organize and process incoming/outgoing office mail.
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Types forms, letters and other key department documents.
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Perform other duties as assigned
QUALIFICATIONS REQUIRED:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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High School diploma or equivalent, paralegal certification and/or Associate’s Degree preferred with an emphasis on business/secretarial or computer courses with knowledge and understanding of business English and math.
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Proficient computer skills (Microsoft, Excel, Access, Power Point, etc.) required; will be trained on departmental information management system and the statewide case management system (CPCMS).
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Must possess strong and effective interpersonal skills.
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Two years clerical or secretarial experience.
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Typing skills – minimum 45 wpm.
