Administrative Document Specialist
Type: Full Time or Part Time
Location: Billings, MT - On Site
Job Description
Watts and Associates, Inc. is seeking an energetic, detail-oriented, and motivated person to join their operations team as the Administrative Document Specialist. This role involves serving as the primary office admin and will be responsible to create, proofread, and format documents.
BENEFITS:
- Simple IRA Company Contribution
- Vacation Pay
- Holiday Pay
- Health (for eligible full-time employees)
- Dental (for eligible full-time employees)
- Vision (for eligible full-time employees)
Primary Responsibilities
- Serves as the primary receptionist for the office, directs calls to appropriate individuals, prepares messages, and greets visitors.
- Creates, proofreads, and formats documents, presentations, and spreadsheets to ensure accuracy and consistency.
- Monitors and orders necessary office supplies.
- Schedules and coordinates routine maintenance and repairs for office equipment and facilities.
- Coordinates travel arrangements, including flights, hotels and rental cars – keeping track of expenses and logging in system.
- Assist in logistical planning and execution for company events, meetings, and other activities.
- Sorts incoming mail and delivers to appropriate department or individual; processes outgoing mail.
- Copies, sorts, and files records related to office activities, business transactions, and other matters.
- Maintains filing systems either manually or electronically.
- Performs other related duties as assigned.
Qualifications/Experience
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Proficient with Microsoft Office Suite or related software.
- Successful applicant must successfully pass a background check.
- High school diploma or GED required.
- An associate degree or higher in business administration or a related field is preferred.
Physical Requirements and Working Conditions
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
***
Watts and Associates, Inc. is an equal opportunity employer committed to a diverse workforce and a barrier-free employment process. Employment is based solely on an individual’s merit and qualifications directly related to the position. We do not discriminate on the basis of race, color, religion, national origin, ancestry, pregnancy status, sex, age, marital status, disability, medical condition, or any other characteristics protected by law. We make all reasonable accommodations to meet the obligations set forth under the Americans with Disabilities Act (ADA) and state disability laws.
In order to ensure reasonable accommodations for individuals -protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans’ Readjustment Assistant Act of 1974, and Title I of the Americans with Disabilities act of 1990, as amended, individuals that require accommodation in the job application process for a posted position may contact us at (406) 252-7776, Monday through Friday, 8 AM to 5 PM MST or email us at [email protected].
All applicants must pass pre-employment screenings including a background check. Watts and Associates, Inc. participates in E-Verify which will require new employees to verify their identity and employment eligibility through the internet-based system operated by the Social Security Administration (SSA) and the Department of Homeland Security (DHS).
E-Verify Notice https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf
Right to Work Notice https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf
Pay: $23.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Education:
- High school or equivalent (Required)
Location:
- Billings, MT 59101 (Required)
Work Location: In person
