Job Summary
A Sioux City area company is seeking a dedicated and professional Office Assistant/Receptionist to join their dynamic team. In this role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming environment while efficiently managing administrative tasks. Your organizational skills and technical proficiency will support daily office operations, contribute to effective communication, and enhance overall productivity. The ideal candidate will possess strong clerical experience, excellent customer service abilities, and proficiency with various office management tools.
Duties
- Greet visitors and answer multi-line phone systems with professionalism and courtesy, providing exceptional customer support.
- Manage front desk operations, including handling incoming calls, directing inquiries, and maintaining a positive first impression.
- Perform data entry tasks using spreadsheets and productivity software such as Microsoft Office and Google Workspace to ensure accurate record-keeping.
- Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of documents.
- Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently.
- Support office management activities by handling correspondence, proofreading documents, and managing office supplies inventory.
- Utilize technical skills to operate office equipment and troubleshoot basic computer or software issues.
- Provide personal assistant support as needed, including task prioritization and time management assistance.
- Maintain confidentiality of sensitive information while adhering to organizational policies.
- Collaborate with team members to streamline administrative processes and improve overall office productivity.
Qualifications
- Proven experience in an office environment or clerical role, with a strong emphasis on customer service and front desk responsibilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Familiarity with QuickBooks or similar accounting software is preferred.
- Excellent organizational skills with the ability to manage multiple tasks simultaneously.
- Strong written and verbal communication skills; bilingual abilities are a plus.
- Demonstrated technical proficiency with computer literacy and data entry accuracy.
- Knowledge of multi-line phone systems, phone etiquette, and professional correspondence standards.
- Previous experience in office management or administrative support roles is highly desirable.
- Ability to work independently with minimal supervision while maintaining a team-oriented approach.
This position offers an engaging work environment where your organizational talents and proactive attitude will be valued. We welcome candidates committed to delivering outstanding administrative support while fostering a positive workplace atmosphere.
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Pay: $22.00 - $23.00 per hour
Work Location: In person
