Overview
We are seeking a proactive, highly organized Executive Administrative Assistant to join our team in-person at our Salinas office (30 East San Joaquin Street). This vital role provides high-level support to our CEO and Director of Operations, serving as the organizational engine behind our CalAIM initiatives. The ideal candidate thrives in a fast-paced environment, operates with a strong sense of urgency, and excels at bringing structure to daily operational chaos. If you are a Google Workspace power-user who takes pride in anticipating leadership needs, building clear agendas, and keeping critical deadlines on track, we want you on our team!
Responsibilities
- Agenda & Structure Building: Listen to daily operational priorities, draft clear meeting agendas, capture key action items, and create structured systems to keep leadership organized.
- Proactive Deadline & Task Management: Track all critical project deadlines, contract timelines, and leadership deliverables. Actively follow up with team members to ensure good standing and zero missed deadlines.
- Google Workspace Management: Create, format, and organize complex documents, tracking sheets, and shared drives using Google Docs, Google Sheets, and Google Drive.
- Credential & File Security: Safely organize and manage access to critical software logins, passwords, portals, and confidential files/contracts for executive leadership.
- Executive Delegation & Operational Support: Execute delegated tasks quickly from the CEO and Director of Operations, allowing leadership to focus on strategic goals.
- Expenses & Purchasing: Handle administrative procurement, process company expenses, and order operational supplies or company materials as needed.
Requirements
- Google Workspace Mastery: Advanced proficiency in Google Docs, Google Sheets, Google Drive, Calendar, and Gmail (required).
- High Sense of Urgency: Fast-paced work style with the ability to prioritize rapidly and tackle tasks immediately without waiting to be micro-managed.
- Systems Thinker: Natural ability to turn daily meetings and verbal ideas into clear agendas, organized tracking lists, and repeatable processes.
- Extreme Organization: Meticulous attention to detail when managing sensitive files, executive logins, and contract deadlines.
- Strong Communication: Clear, professional written and verbal skills to keep leadership informed and accountable gracefully.
- In-Person Readiness: Ability to work on-site at our Salinas, CA office location daily.
- (Bonus) Experience supporting C-Suite/Operations leadership, or background in healthcare, Medi-Cal, or CalAIM.
Pay: $25.00 - $35.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Retirement plan
Work Location: In person
