JOB
This position performs a variety of intermediate to skilled administrative support services in the operation of the Police Department’s Records Division. The Police Records Management Technician shall report to the Police Records Management Lead and Police Administrative Supervisor.
Please note:
2026 Hiring Range: $26.80 - $29.86 per hour depending on qualifications.
2026 Pay Range: $26.80 - $31.90 per hour.
- 2026 Performance based pay opportunity: Up to $35.72 per hour.
- The City of Brainerd utilizes a performance-based pay system as noted above. Our system provides an opportunity for additional pay steps based on merit. Contact the HR Department if you would like to learn more about our system. EXAMPLE OF DUTIES
- Initial point of contact for customer service during regular business hours; prioritize and filter incoming calls; direct public to appropriate personnel, department, or resources; provide general information and direction; Maintain visitor logs and meeting room schedule.
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Prepare, edit, and proofread a variety of documents including memos, letters and other documents specific to the department. Transcribe verbatim recordings which may contain violent, graphic, and/or sensitive content.
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Enter and/or verify data for accuracy, completeness, and appearance; Assign Uniform Crime Coding for data entry, retrieval and dissemination; Finalize incident reports with status, date and disposition. Compile and processes case files for prosecution and dissemination to other agencies, ensuring all necessary components are present and accurately completed. Monitor ongoing case status and ensures that files are processed in accordance with established levels of priority.
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Receive and process a variety of applications and permits; receive and disseminate department correspondence; Receive, process and log court notifications and cancellations; Receipt incoming funds and prepare cash deposits of department specific funds; may participate in collection of unpaid parking fines.
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Enter and verify NCIC (National Crime Information Center) “hot file” records. Compile data for background checks for various licensure, employment, and permits, including retrieval and dissemination of Criminal History data in accordance with BCA policy.
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Receive and respond to information requests, retrieving and disseminating data in accordance with federal and state data privacy laws and policies. Redaction of video that may contain violent, graphic, and/or sensitive content.
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Receive, log, maintain, and release a wide variety of property & evidence.
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May assist in technical training for other records staff.
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Perform other duties as assigned.
SUPPLEMENTAL INFORMATION
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, using hands to finger, handle or feel and repetitive motions, frequently requires speaking or hearing and reaching with hands and arms and occasionally requires standing, walking, , stooping, kneeling, crouching, pushing or pulling and lifting; work requires close vision, distance vision, ability to adjust focus and peripheral vision; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to make fine distinctions in sound; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, assembly or fabrication of parts within arm’s length, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).
