Position Summary
The City of Sabula is seeking an energetic, highly organized, detail-oriented, and motivated individual to serve as City Clerk. The City Clerk serves as the administrative hub of municipal operations and is responsible for maintaining official city records, supporting city government functions, managing financial processes, and ensuring compliance with state and local requirements.
This position plays a vital role in supporting the Mayor, City Council, city departments, and the public while helping ensure efficient, transparent, and accountable local government operations.
Essential Duties and Responsibilities
Financial Administration
- Serve as the City’s chief accounting officer.
- Manage city funds, receipts, deposits, accounts payable, and accounts receivable.
- Perform monthly account reconciliations.
- Prepare financial reports and annual financial statements.
- Complete required state and regulatory filings.
- Prepare payroll
Budget and Tax Administration
- Assist in preparing and administering the annual city budget.
- Certify the annual tax levy and related reports.
Ordinance and Records Management
- Authenticate, maintain, and publish city ordinances and resolutions.
- Organize, maintain, and preserve official city records.
- Manage digital and physical filing systems.
- Ensure records retention and compliance with applicable laws and policies.
Mayor/City Council Support
- Attend City Council meetings and record official proceedings.
- Prepare meeting agendas, minutes, and related documentation.
- Publish and maintain official records of council actions.
Public Notices and Communications
- Publish required public notices for hearings, elections, and other city actions.
- Respond to public inquiries and requests for information.
- Maintain transparency and accessibility of public records.
General Administrative Support
- Coordinate projects and administrative functions across city departments.
- Perform additional duties as assigned by the Mayor or City Council.
Election Administration
- Maintain election records.
- Coordinate and perform duties required by local, county, and state election officials.
Licensing and Permits
- Process and maintain records for liquor, cigarette, peddler, and other city licenses and permits.
Qualifications
Required
- High school diploma or GED.
- Valid driver’s license.
- Strong administrative, organizational, and customer service skills.
- Proficiency in Microsoft Office applications.
- Ability to maintain confidential information and accurate records.
- Strong attention to detail and ability to manage multiple responsibilities.
Preferred
- Associate’s or Bachelor’s degree in business administration, accounting, public administration, or a related field.
- Previous municipal government, bookkeeping, accounting, utility billing, records management, or administrative experience.
- Experience with GWorks or similar municipal software systems.
Ideal Candidate
The ideal candidate is dependable, professional, organized, and committed to public service. This position is well suited for someone who is energetic, upbeat, and enjoys working with people. Candidates with strengths in managing multiple priorities, maintaining accurate records, and helping keep city operations running smoothly will thrive in this role.
Schedule and Benefits
- Full-time position
- Monday through Friday, 7:00 a.m. to 4:00 p.m.
- Starting pay: $23.00–$25.00 per hour
- Paid vacation and sick leave
- Paid holidays
- Health and life insurance
- IPERS participation
Employment Requirements
All applicants must possess a high school diploma or GED and maintain a valid driver’s license.
Upon hire, successful applicants will be required to complete a pre-employment drug screening and participate in the City’s random drug screening consortium.
The City of Sabula is an Equal Opportunity Employer.
Pay: $20.00 - $25.00 per hour
Application Question(s):
- How many years of professional record management experience?
- How many years of city, county or government agency experience?
- How would you describe your customer service and communication skills?
- Why are you interested in the City of Sabula City Clerk position?
- Are you willing to complete a pre-employment drug screening?
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Office: 2 years (Required)
- administrative or office: 2 years (Required)
- bookkeeping, accounting, payroll or financial recordkeeping: 2 years (Required)
Work Location: In person
