About Us: Olsman MacKenzie Peacock is a respected and client-focused law firm specializing in medical malpractice and auto and truck accident cases. With a commitment to providing exceptional legal representation and achieving justice for our clients, we take pride in our thorough approach and dedication to excellence.
Position Overview: We are seeking an experienced Legal Assistant with a litigation background to join our team for a temporary period of approximately three months. Prior experience working for a plaintiff personal injury law firm is preferred. The ideal candidate will provide comprehensive administrative and clerical support to our attorneys, ensuring the efficient operation of our legal practice. This role requires a proactive individual with exceptional organizational skills and a meticulous approach to managing deadlines and communicating with clients. A strong understanding of legal procedures and the ability to handle sensitive information with the utmost compassion and confidentiality are essential. The successful candidate will excel in maintaining accurate records, managing case files, and ensuring all legal documents are prepared and filed in a timely manner. Prior experience with case management software required.
Key Responsibilities:
- Client Interaction and Service. Deliver exceptional customer service with compassion and empathy by maintaining proactive communication with clients, gathering necessary information and documents, providing updates on case progress, addressing questions and concerns promptly, and ensuring a high level of client satisfaction throughout the legal process.
- Drafting and Proofreading. Assist attorneys in drafting and proofreading legal documents, including pleadings, summonses, motions, subpoenas, initial disclosures, discovery and discovery responses, witness / exhibit lists, case summaries, correspondence, and other litigation and trial documents, ensuring all content is accurate, clear, and compliant with legal standards and firm protocols before submission or distribution.
- Deadline Management. Monitor and manage deadlines for case filings, court appearances, and other critical tasks, ensuring all documents and actions are completed on time and in accordance with legal and procedural requirements to prevent delays and maintain case momentum.
- Multi-Tasking and Problem Solving. Utilize critical thinking and problem-solving skills to manage multiple tasks efficiently, prioritize workload effectively, and adapt to changing priorities in a fast-paced environment, ensuring all responsibilities are completed accurately and on time.
- Managing and Facilitating Effective Communication. Handle all incoming and outgoing mail, email, faxes, and phone calls promptly, ensuring accurate record-keeping. Coordinate with clients, attorneys, medical professionals, lienholders and court personnel to ensure clear, timely, and accurate exchange of information, addressing inquiries and resolving issues to support efficient case management and enhance client satisfaction.
- Scheduling and Coordination. Coordinate and schedule appointments, depositions, court appearances, and other meetings, ensuring all parties are informed and prepared, and managing any changes or conflicts promptly to maintain an organized and efficient workflow.
- Familiarity with Michigan Rules of Civil Procedure. Apply a comprehensive understanding of the Michigan Rules of Civil Procedure to ensure accurate preparation, filing, and management of legal documents and proceedings, and provide informed support to attorneys in adhering to procedural requirements.
- Case File Management and Litigation Support: Manage and maintain case files and databases, ensuring that all documents are meticulously organized, accurately updated, and easily accessible. Provide comprehensive support throughout the litigation process by organizing exhibits, assisting with evidence presentation, and ensuring all case-related documents and materials are properly managed and readily available to support attorneys during trial proceedings.
- Interviewing Potential New Clients: Conduct detailed interviews with potential new clients to gather essential information, assess case viability, and provide initial guidance, ensuring a clear understanding of their legal needs and establishing a professional rapport.
- Administrative Support: Perform general administrative tasks such as photocopying, faxing, filing, and managing office supplies, ensuring the smooth and efficient operation of daily office activities and supporting overall team productivity.
- Other. Assist attorneys with other tasks as necessary.
Qualifications:
- Associate’s degree or higher in Legal Studies, Paralegal Studies, or a related field.
- A minimum of 2 years of experience as a legal assistant.
- Strong knowledge of legal terminology, court procedures, and Michigan state laws.
- Proficiency in legal research tools and case management software.
- Excellent written and verbal communication skills.
- Exceptional organizational skills with a keen eye for detail.
- Ability to manage multiple tasks, prioritize workload, and meet deadlines in a fast-paced environment.
- High level of professionalism and ability to maintain confidentiality.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Benefits:
- Competitive salary commensurate with experience.
- Comprehensive benefits package including health insurance, retirement plan with employer match, and paid time off.
- Professional development opportunities.
- Supportive and collaborative work environment.
Job Type: Full-time
Experience:
- Microsoft Outlook Calendar: 1 year (Required)
- Microsoft Word: 1 year (Required)
- Legal administrative: 1 year (Required)
Ability to Commute:
- Berkley, MI 48072 (Required)
Work Location: This is a primarily in-office position. We value collaboration, training, and in-person teamwork. Limited flexibility (such as occasional or partial remote days) may be available after onboarding and based on performance, role needs, and firm workflow.
Application Question(s):
- Do you have experience using case management software?
- If you answered yes to the above question, please describe in detail your case management software experience including which software(s) was used, and how it was used in your day to day work responsibilities.
Experience:
- Law office: 1 year (Required)
Ability to Commute:
- Berkley, MI 48072 (Required)
Work Location: In person
