Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support to staff and management alike. The ideal candidate will bring energy, efficiency, and a proactive attitude to a fast-paced environment. Your expertise in office management, strong computer skills, and excellent customer service will help foster a productive and welcoming workplace. This paid position offers an exciting opportunity to develop your administrative skills while contributing to the success of our organization.
Responsibilities
- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing inquiries with professionalism and courtesy
- Perform data entry tasks accurately using productivity software such as Microsoft Office and Google Workspace
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records
- Support office management activities including calendar management, scheduling appointments, and coordinating meetings
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices
- Provide customer support by addressing inquiries promptly and efficiently via phone or email
- Proofread correspondence, reports, and other documents to ensure clarity and accuracy
Requirements
- Proven clerical experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with data entry, filing systems, and general office management practices
- Excellent phone etiquette with experience managing multi-line phone systems
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Technical proficiency in office equipment such as printers, scanners, and telephones
- Prior experience as a receptionist or personal assistant is preferred, especially in medical or dental settings
- Strong time management skills with the ability to prioritize tasks efficiently
- Knowledge of bookkeeping principles using QuickBooks or similar software is a plus
- Demonstrated customer service skills with a friendly, professional demeanor
Join us in creating an organized, efficient environment where every detail counts! This role is perfect for motivated individuals eager to grow their administrative career while making a meaningful impact every day.
Pay: $26.50 - $31.25 per hour
Work Location: In person
