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Secondary Office Coordinator

Lopez Island School District -
Lopez Island, WA

Job Details

Qualifications

Computer operation
Experience working with high schoolers
High school diploma or GED
Working with students
Data entry
Working with youth
File organization

Full Job Description

LOPEZ ISLAND SCHOOL DISTRICT NO. 144
86 School Rd., Lopez Island, WA 98261 360.468.2202/Fax 360.468.2212

CLASSIFIED POSITION ANNOUNCEMENT

Secondary Office Coordinator

POSTING: 26/27-3

Announcement Date: June 2nd, 2026
Applications Due by: Until Filled
Applications Screened: Upon Submission
Responsible to: Principal and Counselor

Job Summary

This position coordinates the operation of the secondary school office. The position serves as
secretary to the principal and counselor, maintains records as requested and provides various
support services for students, parents, staff, athletic director and the public. Ability to multi-task
is a requirement. Ability to present positive image of the district at all times is part of the job.
This person is often the “face” of the district to parents, new students, and all who enter the building.

Duties and Responsibilities

1. Greets parents, students and visitors entering the school’s office and provides
assistance.

2. Answers the telephone and screens calls; responds to inquiries or routes caller
to appropriate staff member.

3. Acts as secretary to the principal. Compiles copies and/or distributes data,
forms, and other memoranda.

4. Maintains student attendance records. Writes absence and tardy slips for
students. Makes attendance calls to parents/guardians. Runs daily and weekly
attendance reports. Provides information as requested concerning individual
student attendance records.

5. Maintains student files including class schedules, test scores, report cards, and
transcripts.

6. Inputs and maintains course data, registration, scheduling, schedule changes,
report card grading and grade updates, all information pertaining to scheduling
and grading, student demographics, and attendance.

LOPEZ ISLAND SCHOOL DISTRICT NO. 144
86 School Rd., Lopez Island, WA 98261 360.468.2202/Fax 360.468.2212

CLASSIFIED POSITION ANNOUNCEMENT

7. Oversees the collection and organization of all forms required for athletic
eligibility (e.g. permission slips, health exam forms, and insurance). Makes
copies for coaches and maintains student athlete files for athletic eligibility.

8. Secures substitutes for secondary certificated staff when needed.
9. Operates all office equipment and trains or assists staff and students when

needed.
10. Supervises students who come into the office; monitors student behavior.

Provides basic first aid to ill or injured students. Calls parents and arranges for
transportation home as necessary.

11. Orders supplies for office use.
12. Maintains professional confidentiality.
13. Performs other duties as assigned.

Salary Level: Per PSE Salary schedule for Office Coordinator

Minimum Qualifications:

High school graduation or equivalent and secretarial experience including records

maintenance.

Experience dealing with teenagers and the public.
School district experience desirable.
Experience working with data collection, data entry, computers and various software.

Desired Qualifications:

Knowledge of general secretarial procedures.
Knowledge of correct grammar, spelling and English usage.
Skills in keyboarding and office machines including computer.
Effective oral and written communication skills, including email.
Ability to set up and maintain an accurate filing system.
Ability to organize, set priorities, work under pressure and be flexible.
Ability to work independently with minimal supervision.
Ability to maintain confidentiality.
Ability to interact with school-age young people in a warm, confident manner.
Ability to screen and treat minor illnesses or injuries.
Ability to establish and maintain effective working relationships with student’s parents,

staff and the public.

Ability to attend to detail and follow tasks to completion.
Demonstrates personal safety and ability to promote safety in the work place, including

abstinence from the influence from alcohol and other illicit substances, while on the job.

LOPEZ ISLAND SCHOOL DISTRICT NO. 144
86 School Rd., Lopez Island, WA 98261 360.468.2202/Fax 360.468.2212

CLASSIFIED POSITION ANNOUNCEMENT

Licenses/Special Requirements:

Optional First Aid and CPR training, as required by the District.

Working Conditions:

Office duties require the following: visual concentration to detail, dexterity and precision,
concentration during frequent interruptions and disruptive noise levels; organization and setting
priorities, composure, flexibility and a sense of humor while working under pressure. Securing a
substitute may be necessary to cover office; position requires ability to run errands, locate
students and principal at a moment’s notice. (Lack of privacy makes confidentiality important
but sometimes difficult to maintain.)

Application Procedures:

Current employees should submit a letter indicating interest in the position; include the position’s title,
why you are applying for this position, and how you meet the requirements. Current employees do not
need to submit the information listed below.

New applicants must submit the following information to the Human Resources Office:

1. Letter indicating interest

2. Completed district Classified application

3. Complete resume of personal history, education, experience, and references

Please send your original application packet to:

Human Resources

LOPEZ ISLAND SCHOOL DISTRICT NO. 144
86 School Rd., Lopez Island, WA 98261 360.468.2202/Fax 360.468.2212

CLASSIFIED POSITION ANNOUNCEMENT

Lopez Island School District
86 School Rd

Phone: 360.468.2202 ext. 2303
FAX: 360.468.2212

[email protected]
www.lopezislandschool.org

Immigration Reform and Control Act Requirement: The recommended applicant, if not a current employee will be required to
complete an INS 1-9 form and must provide proof of employment eligibility.
Disclosure Statement and Background Check: Pursuant to chapter 43.43, Washington Laws of 1990, the recommended applicant will
be required to complete a disclosure form indicating whether he or she has been convicted of crimes against persons listed in the
law In addition, a background check, based on fingerprints and at employee expense, will be requested from the FBI and Washington
State Patrol Employment status is contingent on verification of background check clearances.
Job Sharing: Pursuant to Chapter 206, laws of 1989, the District will accept applications from individuals wishing to share a position.
Nondiscrimination: The Lopez Island School District does not discriminate in any programs or activities on the basis of sex, race, creed,
religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a
trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following
employee(s) has been designated to handle questions and complaints of alleged discrimination: Superintendent Brady Smith –
[email protected], Title IX Coordinator, Civil Rights Compliance Coordinator, HR Specialist Sarah Rucker –
[email protected], Section 504 Academic Case Manager, K-12 Counselor Rob Ellis – [email protected], Section 504
Health Care Case Manager, Sara Hurley, RN – [email protected] OR contact by phone, 360-468-2202, OR mail to 86 School Rd,
Lopez Island, WA 98261.

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