Part- time Administrative & Office Support Assistant
Position Summary
Palmer Staffing has a DC client seeking a reliable, organized, and detail-oriented Temporary Administrative & Office Support Assistant to provide general administrative and operational support to the organization. This position will assist with day-to-day office activities, including mail processing, check receipt and logging, document scanning and distribution, office supply and inventory management, storage room organization, shipping, and basic credit card reconciliation support.
The ideal candidate is dependable, well-organized, comfortable handling confidential information, and able to work independently while maintaining accuracy and attention to detail.
Status: 3-days in office
Salary: $25.00 - $30.00 hourly
***ONLY LOCAL CANDIDATES***
Essential Duties and Responsibilities
Mail and Document Processing
- Receive, sort, and distribute incoming mail.
- Open and review general organizational mail as authorized and route it to the appropriate staff member.
- Scan documents and electronically forward them to the appropriate staff members.
Check Receipt and Logging
- Receive checks delivered to the office.
- Accurately record checks received in the designated check log.
- Scan or make copies of checks and related documentation as required.
- Forward check information and supporting documentation to the appropriate Finance staff member.
Office Supplies and Inventory
- Monitor office supply levels and maintain an organized inventory of supplies.
- Identify supplies that need to be replenished and communicate purchasing needs to the appropriate staff member.
- Receive and organize office supply deliveries.
- Maintain orderly and accessible supply areas.
Storage Room and Office Organization
- Organize and maintain the office storage room.
- Review stored materials and work with appropriate staff to identify items that should be retained, relocated, archived, or disposed of.
- Maintain an organized inventory of materials and equipment kept in storage.
Shipping and Receiving
- Receive incoming packages and route them to the appropriate staff members.
- Prepare materials and packages for shipment as needed.
- Coordinate routine shipping through appropriate carriers and maintain shipping documentation when necessary.
CEO Business Travel Credit Card Reconciliation
- Assist with the monthly reconciliation of the CEO's business travel credit card.
- Collect and organize receipts and supporting documentation for business travel expenses.
- Match receipts and documentation to credit card transactions.
- Identify missing receipts or documentation and follow up as appropriate.
- Organize completed reconciliation documentation for review by Finance.
Additional Administrative Support
- Assist with filing, scanning, copying, and other general administrative duties.
- Maintain & organize electronic and paper records as needed.
- Send polls to various committees and groups to determine availability for meetings.
- Schedule meetings on Zoom and invite attendees.
- Take notes and minutes at various Zoom meetings
- Perform other related duties as assigned.
Qualifications
- Previous administrative, office support, or similar experience preferred.
- Strong organizational skills and attention to detail.
- Ability to handle confidential and financial information appropriately.
- Basic proficiency with Microsoft Outlook, Word, Excel, and Adobe Acrobat or similar PDF/scanning software.
- Ability to accurately maintain logs, records, and supporting documentation.
- Ability to prioritize assignments and work independently with limited supervision.
- Strong communication and interpersonal skills.
- Dependable and able to follow established office and financial procedures.
How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.
About Us: Palmer is an award-winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.
Palmer Google Reviews = 4.7 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a “number”!
Visit www.plsdc.com and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.
Pay: $25.00 - $30.00 per hour
Ability to Commute:
- Washington, DC 20036 (Required)
Work Location: Hybrid remote in Washington, DC 20036
