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Administrative Specialist

Orange County Government -
Orlando, FL

Job Details

Full-time
$18.10 - $22.97 an hour
10 days ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
Life insurance

Qualifications

Meeting minutes
Office supply management
Practicing in a sourcing or procurement role
Correspondence management
Office activity coordination
Microsoft Outlook
Maximo
Supplier market research
Word processing
Spreadsheets
Filing
Mail distribution
Scanning
Research
Mid-level
Meeting scheduling
Documentation tools
Accounting data entry
Mail management
Invoice reconciliation
Office supply ordering
HR support
Mail processing
Typing
Clerical experience
Invoice exception handling
2 years
Physical document handling
Invoice dispute resolution
Office phone management

Full Job Description

Job ID

40049

Location

Util Fiscal & Oper Sup

Full/Part Time

Full-Time

Regular/Temporary

Regular

Overview

At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals.

Orange County Utilities provides water resources and solid waste recovery services to protect and enrich the lives of the citizens and guests of Orange County Florida. The Fiscal and Operational Support Division provides services including financial management, accounting, information technology, procurement, warehouse and inventory management, facilities maintenance and management, safety administration, communications, and agreements management to the Director's Office and all Utilities divisions.

The Fiscal and Operational Support Division is seeking a qualified individual to fill the position of Administrative Specialist.

Job Description

General Functions:

This position is responsible for coordinating and providing administrative/ clerical support to the assigned division/section. This role is responsible for assisting with the day-to-day functions of the assigned area and for performing a variety of office support tasks including communicating with internal county staff and external vendors.

Work is performed under the direct supervision of the direct supervisor and is reviewed based on the accuracy, timeliness and effectiveness of results achieved.

Representative Duties/Assignments

Handles high volumes of incoming electronic and hardcopy of invoices and other mail. Prints, timestamp, logs, and distribute mail to appropriate staff per the section¿s requirements.
Handles high volumes of data entry into Maximo and CGI Advantage.
Receives and responds to vendor inquiries. Performs research using Maximo and CGI Advantage to assist with resolving vendor invoice issues and information verification as needed.
Performs a variety of routine clerical and receptionist duties, e.g., general correspondence, routing of phone calls and emails, filing, scanning, completing standard county forms, and reviewing documents.
Coordinate and schedules meetings, book meeting rooms, and prepare meeting agenda and minutes.
Supports human resource functions such as interview scheduling and performing reference checks.
Supports purchasing and vendor relation functions for the department as needed, including but not limited to, researching items and contacting vendors.
Assists with maintaining electronic and paper filing systems for the assigned section.
Orders and replenishes office supplies as needed.
Serves as a back-up to other division administrative staff as needed.
Participates in emergency activities/response.
Performs other related duties as assigned.

Minimum Qualifications

Graduation from high school or equivalent and two (2) years of experience in clerical or secretarial work or equivalent combination of relevant education and experience.

Preferences

Ability to type at a rate of 40 correct words per minute.
PC experience with word processing, spreadsheet or presentation software.
Computer software proficiencies to include Outlook, Excel, Word, Maximo, and Advantage Basic knowledge of accounts payable, accounts receivable, or bookkeeping

Application Deadline

Open Date: 06/30/2026
Close Date: 07/03/2026

This posting is subject to close without prior notice.

Salary Information

Pay Grade: 010 - From $18.10 to $22.97
FLSA Status: Non-Exempt

Placement based on Education and Experience

Benefits

10 paid holidays and 2 floating holidays annually.
18 days paid time off per year.
Longevity bonus based on years of service.
6 days of paid TERM (sick) time annually.
Low-cost medical, dental, vision, additional life insurance.
Free basic life, long term disability, and employee assistance for all the family members effective on day one.
Participation in the Florida Retirement System.

Employee assistance program includes multiple free one on one sessions with licensed counselors and online tools for legal advice, financial planning, personal life balance, etc.
Free access to Wellworks gyms and Orange County Recreation Centers.
Free onsite wellness coaching, including dietician and nurse.
Tuition reimbursement program.
Earn service time to forgive student loans.

Disclaimer: Benefits may vary for employees under collective bargaining agreements.

For more information on Benefits visit - https://www.ocfl.net/EmploymentVolunteerism/EmployeeBenefits.aspx

Veterans Preference

If you are claiming Veterans' Preference, you are responsible for providing the required eligibility documentation by the closing date of the posting. Please scan and upload a copy of your cover letter and supporting documents, to Orange County Human Resources Division via the secure Box.com folder.

Your cover letter should include the Job ID number you are applying for, the title of the position, your full name and the last 4 digits of your social security number. *If you are a current employee returning from active military service, you may be eligible for promotion preference if the active military service qualifies for Veterans' Preference. Please note that Veterans' Preference applies only to a Veterans' first promotion after reinstatement or reemployment, without exception.

Educational Requirements

If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.

Address

Orange County Utilities

Fiscal & Operational Support Division

8100 Presidents Drive

Orlando, FL 32809

Notes

Hours per week: 40

Working Hours: Monday ¿ Friday / 8:00 am ¿ 5:00 pm.

Selected candidates will be required to provide employment references and will be required to complete a pre-employment drug, physical and background check.

Overview

Job Description

Application Deadline

Salary Information

Benefits

Veterans Preference

Educational Requirements

Address

Notes

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