Company Description Reilly Architectural is a specialized manufacturer of custom wood and metal window and door systems designed to address complex architectural challenges. The company focuses on developing tailored solutions that meet unique project requirements, with an emphasis on quality craftsmanship and technical problem-solving. Team members collaborate closely with architects, builders, and clients to deliver high-performance products for demanding environments. Reilly Architectural offers a dynamic work setting where individuals can contribute to innovative projects and continuous improvement. The organization values reliability, precision, and a commitment to overcoming design and construction challenges.
Role Description The Office Administrative role at Reilly Architectural is a full-time, on-site position based in Calverton, NY. This role serves as the first point of contact for visitors, callers, clients, and team members of Reilly Architectural. As a visible representative of our brand, this role helps create a professional, welcoming, and service-oriented experience. This individual is expected to model and promote our company culture and act with strong emotional intelligence.
Reporting This role reports to the Director of Human Resources & Organizational Development
Work Schedule & Pay Range Full Time Job (40 hours) with occasional overtime; Monday – Friday 7:30 AM – 4:00 PM* / $22.00 to $27.00 per hour + Benefits Offerings (health/eye/dental/disability/401K) (NOTE: Final compensation may vary based on experience, qualifications and skills.)
Key Responsibilities
- Greet visitors, clients, callers, vendors, and employees in a friendly and professional manner
- Answer, screen, and route incoming phone calls, emails, and general inquiries to the appropriate person or department
- Maintain a clean, organized, and welcoming reception area
- Receive, sort, and distribute office mail
- Provide basic information about the organization, services, office procedures, and visitor requirements.
- Organize, monitor and order promotional business materials to support daily operations
- Organize and help support visitor tours, meals and activities
- Support office security procedures by monitoring visitor access and following check-in protocols.
- Support Human Resources communication and coordination needs as requested, maintaining confidentiality and alignment with company policies
- Assist staff and management with administrative projects, reports, and coordination tasks, as assigned
- Demonstrate emotional intelligence and promote our culture pillars of care, learning, and results through daily interactions / problem solving / follow-through in a solution-focused manner while managing competing priorities and interruptions
Qualifications
- High school diploma or equivalent required; additional administrative or office training preferred
- Previous experience in reception, customer service, office administration, and/or a related role preferred
- Strong verbal and written communication skills
- Professional appearance, positive attitude, and customer-focused approach
- Represent Reilly Architectural’s brand with professionalism, warmth, discretion, and consistency in all interactions
- Ability to seek/take direction, prioritize responsibilities, focus efforts, and remain organized in the flow of work
- Proficiency with Microsoft Office applications, email, calendars, and standard office equipment.
- Attention to detail and ability to ensure accuracy of work output
- Ability to handle confidential information with discretion
Preferred Skills
- Experience with Microsoft (Outlook, Word, Excel, etc.)
- Bilingual communication skills - highly beneficial
- Ability to work independently while supporting a team-oriented environment
Work Schedule & Environment
This position typically works in a professional office setting during standard business hours. The role may require sitting or standing for extended periods, using technology, greeting visitors, and occasionally lifting and moving supplies or packages between 5-20 lbs.
We are an equal opportunity employer and are committed to providing a workplace free from discrimination, harassment, and retaliation. Employment decisions are based on qualifications, merit, and business needs, and are made without regard to any characteristic protected by applicable federal, New York State, or local law.
Pay: $22.00 - $27.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
People with a criminal record are encouraged to apply
Work Location: In person
