Benefits of Being a Lindenwood Employee:
- Upon hire, employer-paid tuition benefits for bachelor’s (employee, spouse, and dependent) and master’s degree programs (employee and spouse only).
- Tuition discounts for doctoral programs (employee only).
- Comprehensive benefits plan: medical, dental, vision, life insurance, disability insurance, and retirement options.
- Paid holidays: MLK Jr. day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Wednesday – Friday), and winter break (Dec. 23 – Jan. 1).
- Free lunch Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; Chick-fil-A and Qdoba included.
- Professional development opportunities through the Lindenwood Learning Academy .
Job Title: Associate Registrar
Division: Academic Affairs
Evaluation Group: Staff Admin
FLSA Status: Exempt
Reports To: Registrar
Positions Supervised: NCAA Academic Certification, Academic Services Representative, Transfer Credit Specialist
The associate registrar is responsible for planning, organizing, and evaluating the daily functions of the Office of the Registrar. This position administers student enrollment activities, oversees the receipt and distribution of academic record information, manages and supports Office of the Registrar staff, and coordinates the functional use of the student information system within the Office of the Registrar.
Essential Job Functions and Performance Indicators
The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Job Responsibilities and Execution
- Acts as the primary point of contact and liaison with academic units on a range of complex scheduling, operational, and administrative issues related to the Office of the Registrar
- Manages the daily operations of the Office of the Registrar, including the supervision and training of staff on student information systems and processes
- Serves as the initial escalation point for student or employee concerns related to functions of/or services provided by the Office of the Registrar
- Develops, implements, and maintains training materials for student information system users both within and outside of the Office of the Registrar
- Implements updates to Office of the Registrar processes to simplify the student experience
- Works with staff, faculty, and students to ensure compliance with FERPA
- Coordinates and organizes commencement ceremonies with the Registrar and other campus offices
- Collaborates with third-party vendors and the University’s IT department for software testing, problem-solving, and upgrades
- Oversees the cross-functionality of university registration and record systems
- Keeps excellent written records and audit trails
- Serves as a key contact and backup for NCAA compliance review and all related processes
- Oversees the integration of transcript evaluation tools with other institutional processes and functions
- Completes critical Registrar functions and processes when the Registrar is unavailable
Leadership and Strategic Thinking
- Establishes long- and short-term strategic goals based on assessment data and ensures standards for the department and its field are met or exceeded
- Adapts and modifies leadership based on new information and/or data; works to align individuals with new directions
- Utilizes effective strategies to build collaboration to maximum execution
- Aligns division and department purpose and actions with relevant University initiatives and higher education trends
Employee Management and Development
- Supports the mission of the University and serves as an ambassador of the Q2 culture of service excellence
- Models, supports, and holds others accountable to the University’s values
- Recruits, interviews, recommends, welcomes, observes, and monitors the performance of department staff
- Sets clear performance expectations and holds employees accountable
- Conducts annual employee evaluations based on evidence, observation, and feedback
Job may require other duties as assigned.
Required Qualifications – An equivalent combination of education, training, and experience will be considered. Additional requirements may be designated by position.
- Master’s degree
- 5 years experience in higher education or a related field
- 3 years experience in a position related to higher education records, policies, and, procedures
Knowledge, Skills, and Abilities – May be representative, but not all inclusive, of the knowledge, skills, and abilities necessary to perform this job competently.
- Demonstrated ability to work effectively with individuals from diverse communities and cultures
- Knowledge of higher education policies, regulations, and best practices related to student records, registration, enrollment services, and FERPA compliance
- Knowledge of student information systems and related technologies, including system administration, testing, troubleshooting, and process improvement
- Skill in supervising, training, and developing staff while managing multiple priorities and operational deadlines
- Skill in analyzing complex processes and data and implementing solutions that enhance operational efficiency and the student experience
- Ability to communicate effectively and collaborate with faculty, staff, students, vendors, and other stakeholders while exercising sound judgment and maintaining confidentiality
Work Environment – Environmental or atmospheric conditions commonly associated with the performance of this job’s functions. Please click here to view Lindenwood University’s flexible work designation descriptions.
- General office setting
- Non-Standard Flex
Physical Abilities – The physical demands described below are representative of those that must be met by an employee to successfully perform this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Ability to work effectively at a computer for extended time daily
- Ability to sit/stand for extended periods of time
- Ability to lift/carry items commonly found in an office setting including, but not limited to, documents, laptops, keyboards, etc.
- Ability to use repetitive wrist, hand, and finger movements to type regularly
- Regular attendance is a necessary and essential function
Equal Opportunity Employer
Lindenwood University is an Equal Opportunity employer. The University complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees. Lindenwood University is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment.
