Job Overview
We are looking for a bilingual receptionist (English and Spanish) to join our personal injury law firm. This role is important in making clients and visitors feel welcome while helping with daily office tasks.
The ideal candidate is friendly, organized, detail-oriented, and able to handle multiple responsibilities in a busy office environment. Strong communication skills are required, and bilingual fluency in English and Spanish is required to better serve our diverse clients.
This is a paid position and a great opportunity to build administrative, customer service, and professional office skills in a legal setting.
Duties
- Greet clients, visitors, and vendors warmly and professionally at the front desk, ensuring a positive first impression
- Manage multi-line phone systems, screen calls, take messages, and direct inquiries appropriately
- Maintain accurate appointment calendars and schedule meetings for attorneys and staff
- Handle incoming and outgoing correspondence, including emails, mail, and courier deliveries
- Perform data entry, filing, and record-keeping tasks with precision and confidentiality
- Support office management by ordering supplies, organizing files, and maintaining office equipment
- Proofread legal documents for accuracy and clarity before submission or filing
- Provide exceptional customer support by addressing client inquiries promptly and courteously
- Utilize computer skills across Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to prepare documents and manage schedules
Skills
- Proven experience in front desk reception or administrative support within a professional environment
- Strong proficiency with multi-line phone systems and phone etiquette
- Bilingual abilities to communicate effectively with diverse clients and team members
- Excellent organizational skills with the ability to prioritize tasks efficiently
- Exceptional customer service skills with a friendly yet professional demeanor
We value energetic team players who thrive on organization, communication, and delivering outstanding support. Join us in creating an efficient office environment where your skills make a real difference!
Pay: $22.00 - $22.50 per hour
Work Location: In person
