Job Summary
We are seeking a dynamic and organized Administrative Assistant to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional support to staff, clients, and visitors. The ideal candidate will be energetic, detail-oriented, and possess strong communication skills. You will handle a variety of administrative tasks, manage front desk responsibilities, and support office management to create an efficient and welcoming environment. This paid position offers an exciting opportunity to develop your skills in a fast-paced professional setting while contributing to our company's success.
Responsibilities
- Greet visitors and manage the front desk with professionalism and warmth, ensuring excellent customer service.
- Operate multi-line phone systems, answer inquiries promptly, and direct calls appropriately.
- Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office tools.
- Perform data entry, proofread documents for accuracy, and support clerical tasks such as photocopying and scanning.
- Manage calendar schedules, coordinate appointments, and assist with calendar management for team members.
- Handle incoming and outgoing correspondence, including emails, mailings, and phone messages with proper phone etiquette.
- Support office management duties such as supply inventory, basic bookkeeping using QuickBooks, and maintaining office equipment.
- Assist with personal assistant tasks or medical/dental receptionist duties as needed to ensure seamless operations.
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent communication skills in both English and bilingual capabilities (if applicable).
- Experience with office management systems and administrative procedures.
- Knowledge of clerical functions such as filing, data entry, proofreading, and record keeping.
- Familiarity with multi-line phone systems, phone etiquette, and customer service best practices.
- Ability to manage time efficiently in a fast-paced environment while maintaining attention to detail.
- Previous experience as a receptionist or administrative assistant in an office setting is preferred; medical receptionist experience is a plus. Join us to be part of a vibrant team dedicated to supporting our organization’s success! We value proactive individuals who thrive on delivering exceptional service while managing multiple responsibilities with enthusiasm and professionalism.
Pay: $18.00 - $25.00 per hour
Benefits:
Work Location: In person
