SEEKING WORLD-CLASS TALENT!!!
If you are a professional Administrative Assistant, then keep reading…
At Iveda, we don’t do regular. We don’t do slow. And we don’t settle for average—we aim high and lift each other to reach it.
That’s why ‘Average’ will not make the cut.
We’re in the business of solving messy, high-stakes problems with technology that actually works. If you thrive in chaos, laugh in the face of roadblocks, and get an adrenaline rush from turning “impossible” into “done,” we want you!
The Job:
Keeping the Train on the Tracks: Timelines? Deadlines? You don’t just meet them—you own them.
Fixing the Unfixable: When issues arise, you got this. You stay cool, pivot fast, and find solutions.
Keeping Our Partners and Teammates in the Loop: We don’t go silent. Clear, consistent communication keeps each other and our partners confident in our work.
Measuring Wins & Lessons: You can look back and see what rocked, what sucked, and continually improve.
The Deal:
Competitive Salary Packages + Health Benefits + Stock Options
Open-Door Policy: Great ideas come from everywhere. We listen. But you gotta speak up first.
Opportunities – You’re helping us build this company and your career along with it!
You:
You make the chaos look easy. You keep things running smoothly by making sure people have what they need, priorities are clear, and the team stays organized, efficient, and on track—every day
Fearless Leadership: Make decisions and get people moving.
Clear Communicator: No fluff—straight talk and critical thinker.
Serious Problem-Solver: Pressure doesn’t break you; it energizes you.
Master Organization: Juggling a million moving parts is your specialty.
Motivator: Someone who energizes, unites, and drives a group toward a common goal with enthusiasm.
Global Mindset: We're global—Navigating international business (or 2nd language skills) is a plus.
This Job is NOT for You If You…
Need hand-holding.
Are scared to be in a room full of people.
Can’t handle fast-paced, high-stakes projects.
Don’t like talking with people.
Get stuck in analysis paralysis.
Can’t take constructive criticism (No “fart faces” allowed).
Think “Dream Team” goals and standards are corny.
Can’t learn new tricks.
Think you can fool us.
Job Title: Administrative Assistant
Location: Mesa, Arizona | Department: Operations / HQ Administration | Reports to: Chief of Staff
Are you ready to keep our HQ running smoothly, support executive leadership, and make a tangible impact on the daily operations of a growing tech company?
At Iveda, we’re seeking a proactive, organized, and collaborative Administrative Assistant to support our CEO and Chief of Staff while managing our HQ office. This is a dynamic role for someone who enjoys balancing hands-on office management with executive support, streamlining processes, and ensuring our team can operate at its highest level.
Job Description:
As an Administrative Assistant at Iveda HQ, you will be responsible for executing key administrative and operational tasks that ensure the office runs efficiently and that leadership is well-supported. You will coordinate and manage day-to-day office operations, including supplies, vendor relationships, and workspace logistics, while providing timely and accurate administrative support to the CEO and Chief of Staff.
Your role includes preparing materials for meetings, tracking action items, managing calendars, and facilitating smooth communication across teams. You will take ownership of office processes, identify opportunities for efficiency, and act as a reliable point of contact for internal stakeholders.
About Iveda:
Iveda (NASDAQ:IVDA) is the provider of global solutions for cloud-based, video AI search and surveillance technologies that protect the people, places, and things that matter the most. Iveda operates at the forefront of digital transformation, offering IoT platforms with smart sensors and devices designed for use cases in public safety, security, elderly care, energy efficiency, and environmental preservation.
Company Culture
At Iveda, culture is key. Our vision guides us, our mission drives our daily purpose, and our values ground us.
Our Vision Statement: Iveda is dedicated to simplifying everyday life one innovation at a time.
Our Mission Statement: Iveda’s mission is to make technology accessible and straightforward, enable our customers to overcome challenges, seize opportunities, and achieve their goals effectively.
Our core values are the backbone of our business and guide our hiring process: we are Results Oriented, Prompt, Transparent, Accountable, Aligned, and Resilient.
Role Overview:
The Administrative Assistant is a mid-level role that provides reliable, high-quality administrative and office management support to executive leadership while independently owning core HQ operations. This is not a junior position, nor is it an Executive Assistant role.
The role is designed for someone who is confident operating autonomously, understands how leadership teams work, and can manage day-to-day priorities without constant direction. The ideal candidate is organized, proactive, discreet, and comfortable balancing executive support with hands-on office management in a fast-paced, evolving environment.
This role requires critical thinking, strong judgment, excellent communication skills, and the ability to manage competing priorities with professionalism and efficiency.
Success in this role means:
· CEO and COS are consistently supported with well-organized schedules, meetings, and follow-through.
· The HQ office operates smoothly without requiring leadership involvement in daily logistics.
· Office and administrative systems are dependable, documented, and improving over time.
· The role demonstrates sound judgment, ownership, and reliability.
· Team members experience the HQ office as organized, functional, and professionally run.
· This role is ideal for someone who is analytical, creative, and passionate about technology and user experience.
Key Responsibilities:
Provide high-quality administrative support to the CEO and Chief of Staff, including calendar management, meeting preparation, and follow-up on action items.
Coordinate and manage day-to-day HQ office operations, including supplies, vendor relationships, facilities logistics, and workspace organization.
Serve as a reliable point of contact for internal stakeholders, ensuring smooth communication across teams.
Maintain, document, and improve office and administrative processes to enhance efficiency and consistency.
Proactively anticipate leadership and office needs, identifying opportunities to streamline workflows and reduce bottlenecks.
Prepare and organize materials for meetings, presentations, and reports with attention to detail and accuracy.
Manage competing priorities with minimal supervision, ensuring deadlines are met and operations run seamlessly.
Uphold confidentiality and exercise discretion when handling sensitive information.
Support the overall functionality and professional appearance of the HQ office, ensuring a positive experience for staff and visitors.
Required Skills (Cultural & Behavioral Fit)
- Professional Backbone with Human Warmth
Brings a calm, approachable, and positive presence to the office while maintaining clear boundaries, standards, and expectations. Pleasant to work with, but never a pushover.
- Exceptional Judgment & Situational Awareness
Possesses strong instincts and discernment; able to recognize misalignment, avoidance, or dishonesty quickly and address issues appropriately without drama or escalation.
- Office Stewardship & Guardian Mentality
Takes personal ownership of the HQ environment—protecting company property, time, and people. Does not tolerate disrespect, misuse of resources, or unprofessional behavior.
- Strong-Willed, Fair, and Consistent
Demonstrates firmness, follow-through, and consistency that earns natural respect from peers across all levels. Holds standards evenly, regardless of role or tenure.
- Role Model for Work Ethic & Accountability
Embodies “old-school” professionalism: punctual, reliable, prepared, and honest. Leads by example for younger team members through integrity, transparency, and personal responsibility.
- Comfortable Speaking with Authority
Communicates confidently with executives, board members, and high-level partners using professional pleasantries paired with clarity, authority, and loyalty to Iveda’s interests.
- Discretion, Loyalty, and Trustworthiness
Handles sensitive information with absolute discretion. Demonstrates loyalty to leadership and the company while maintaining fairness and professionalism with all employees.
- Conflict-Aware, Not Conflict-Avoidant
Willing to address issues directly, respectfully, and promptly. Does not ignore problems or allow small issues to become cultural or operational risks.
- Culture Carrier & Standard Setter
Actively reinforces Iveda’s core values through daily behavior—results-oriented, prompt, transparent, accountable, aligned, and resilient—without needing enforcement from leadership.
- Emotional Intelligence with a No-Nonsense Edge
Reads people well, understands motivations, and navigates personalities effectively, while remaining grounded in facts, expectations, and outcomes.
Soft Skills:
- CRITICAL THINKING
- This role requires maturity, discernment, and the confidence to uphold standards without constant direction.
Success Metrics & Performance Tracking
The Administrative Assistant will be evaluated on:
· Executive Support Effectiveness: Timeliness and accuracy in managing CEO and Chief of Staff calendars, meeting preparation, and follow-up on action items.
· Office Operations Management: Smooth, efficient HQ office operations, including supplies, vendor coordination, and workspace logistics.
· Process Improvement: Identification and implementation of improvements in administrative workflows and office systems.
· Communication & Collaboration: Clarity, professionalism, and effectiveness in internal communication with leadership, team members, and external partners.
· Reliability & Ownership: Consistently proactive, solution-oriented approach; ability to manage competing priorities independently.
· Professionalism & Discretion: Maintenance of confidentiality and high professional standards in all interactions.
Qualifications:
· 3–5 years of experience in an administrative, senior administrative, or office management role.
· Demonstrated ability to support senior leaders without functioning as a full Executive Assistant.
· Strong organizational and time-management skills with exceptional attention to detail.
· Ability to manage competing priorities, deadlines, and shifting demands with minimal supervision.
· Professional written and verbal communication skills.
· High level of discretion and trustworthiness.
· Proficiency with Google Workspace and/or Microsoft Office (Calendar, Docs, Sheets, Email) and Monday.com.
· Comfortable working independently while collaborating closely with leadership.
Benefits:
- Competitive Salary – Attractive compensation based on experience and performance.
- Comprehensive Health & Dental Insurance – Coverage for employees to ensure well-being.
- Paid Time Off & Holidays – Generous leave policies to provide time for rest and personal commitments.
- Professional Development Opportunities – Access to training, leadership programs, and career growth initiatives.
- Stock Options – Participate in company Stock Option Plan
How to Apply:
Ready to take your career to the next level and make tangible impact on the daily operations? We want to hear from you! Apply now to join our dynamic team at Iveda and be part of our mission to drive innovation and excellence in every project. Submit your resume and cover letter to [email protected]
Job Type: Full-time
Pay: $50,000.00 - $75,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
