Job Overview
We are seeking a dynamic and highly organized Healthcare Executive Administrative Assistant to join our team! In this vital role, you will be the backbone of our executive operations, providing exceptional administrative support that keeps our leadership running smoothly and efficiently. Your proactive approach, excellent communication skills, and ability to manage multiple priorities will empower our executives to focus on strategic initiatives and company growth. This position offers an exciting opportunity for a motivated professional eager to contribute to a fast-paced, collaborative environment where your organizational talents truly shine.
Duties
- Manage complex calendars, schedule appointments, and coordinate meetings with precision and attention to detail.
- Handle incoming calls using multi-line phone systems with professionalism and courtesy, ensuring prompt customer support and effective communication.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents with accuracy and clarity.
- Organize and maintain filing systems—both digital using Google Workspace and physical—to ensure quick retrieval of information.
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping.
- Serve as a front desk representative—greeting visitors, managing office supplies, and maintaining a welcoming environment.
- Provide personal assistant support to executives including travel arrangements, calendar management, and task prioritization.
- Support office management activities such as data entry, document proofreading, and maintaining office equipment.
- Deliver excellent customer service by responding promptly to inquiries via phone or email while demonstrating strong phone etiquette.
- Coordinate special projects or events as needed, ensuring deadlines are met with efficiency and professionalism.
Qualifications
- Proven experience in office administration or executive support roles with strong clerical skills.
- Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry tools.
- Excellent computer literacy including familiarity with office management software such as QuickBooks and multi-line phone systems.
- Strong written and verbal communication skills; bilingual abilities are a plus for supporting diverse teams.
- Demonstrated time management skills with the ability to handle multiple responsibilities simultaneously.
- Experience in customer service or customer support roles with professional phone etiquette.
- Attention to detail in proofreading documents and maintaining accurate records.
- Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required. Join us as an Executive Administrative Assistant where your energy, organization, and dedication will make a meaningful impact every day!
Pay: $23.94 - $28.84 per hour
Benefits:
Work Location: In person
