Our Helena, Montana office is currently seeking a full-time General Office Clerk.
POSITION SUMMARY:
The General Office Clerk performs a wide variety of general office tasks and internal and external errands to ensure high-quality and efficient services for day-to-day operations.
KEY RESPONSIBILITIES:
- Performs inter-office and outer-office errands as directed.
- Picks up, sorts, and distributes incoming mail.
- Collects, sorts, and stamps outgoing mail.
- Stocks designated work areas with various products such as paper, beverages, and general office supplies; assists in managing local office supply inventory and placing supply orders as needed.
- Sets up and maintains coffee stations.
- Maintains conference rooms, copy rooms, and break rooms in a neat and orderly fashion; handles conference room setup and cleanup between meetings; loads and empties dishwashers; cleans microwaves, fridges, and coffee pots; tidies copy rooms; and performs other general housekeeping/cleaning duties in common areas.
- Coordinates and orders lunches as directed.
- Assists administrative staff with various projects, including but not limited to scanning, copying, and compiling documents.
- Learns and adapts to new software tools, processes, and operational procedures.
- Provides support to the Receptionist's responsibilities as needed, including answering, screening, and routing incoming calls; greeting and directing clients, visitors, and guests; and scheduling conference rooms.
- Performs other related duties as assigned.
KEY SKILLS:
- Strong customer service and interpersonal skills are required to communicate effectively and professionally with all levels of personnel and external clients.
- Able to maintain strict confidentiality of client and firm information.
- Able to work in collaboration within a team and independently.
- Able to learn new skills as technology evolves.
- Possesses excellent attention to detail, follows up on projects, and follows through on deliverables.
- Able to develop and apply comprehensive planning and organizing strategies to ensure tasks and projects are appropriately prioritized and resources are used effectively and efficiently.
- Able to work under tight deadlines, handle multiple detailed tasks, and anticipate when help will be needed from department members.
- Flexible and able to respond quickly and positively to shifting demands and opportunities.
- Able to effectively work in a multi-office environment and a culturally and educationally diverse environment.
- Writes clearly and informatively, edits work for spelling and grammar, adapts communication to suit needs, presents numerical data effectively, and can read and interpret written information.
- Speaks clearly and persuasively, listens and gets clarification as needed, responds well to questions, and takes a collaborative approach in group settings.
- Able to take responsibility for work activities and personal actions, follow through on commitments, acknowledge and learn from mistakes, and recognize the impact of one’s behavior on others.
- Able to independently formulate sound decisions and select an effective course of action using available information.
MINIMUM QUALIFICATIONS:
- Minimum one year experience working in a professional environment.
- Working knowledge of Microsoft Office Suite, Adobe, and other similar software.
- Must be able to read, comprehend, and follow written and verbal instructions.
- Valid driver's license
- Must have a fully insured, reliable source of transportation
PHYSICAL REQUIREMENTS:
- Prolonged periods of standing and walking throughout facilities.
- Must be able to lift up to 25 pounds at times.
- Must be able to bend, lift, stretch, and climb.
PAY & BENEFITS:
The firm offers a competitive wage and a comprehensive benefits package including:
- Medical, dental, and vision
- Employer paid short and long-term disability
- Voluntary life, accident, and critical illness
- Flexible spending accounts
- Vacation, sick, and personal leave
- Paid parental leave (eligible after 1 year)
- Fully vested 401(k) retirement plan with employer contributions (eligible after 1 year)
DISCLAIMER:
This job posting is not meant to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position's scope and function.
