Overview
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, ensure smooth communication, and contribute to a productive work environment. The ideal candidate will bring enthusiasm, excellent organizational skills, and a proactive attitude to handle a variety of administrative tasks with precision and professionalism. Whether managing schedules, supporting customer interactions, or maintaining office systems, you’ll be at the heart of our office’s success.
Duties
- Greet visitors and manage front desk responsibilities with warmth and professionalism
- Answer multi-line phone systems promptly and courteously, directing calls efficiently
- Manage calendar appointments, meetings, and scheduling for staff members
- Perform data entry, filing, and document proofreading to ensure accuracy and organization
- Utilize Microsoft Office Suite and Google Workspace tools for report creation, correspondence, and record-keeping
- Support bookkeeping tasks using QuickBooks or similar accounting software as needed
- Handle clerical duties such as photocopying, faxing, mailing, and maintaining office supplies
- Assist with customer service inquiries via phone or email, providing excellent support and support documentation
- Maintain organized files and records for easy retrieval and compliance purposes
- Provide personal assistant support to executives or team leads as required
Skills
- Proven experience in office management or administrative roles with strong organizational skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications
- Familiarity with QuickBooks or other bookkeeping software is a plus
- Excellent phone etiquette with experience managing multi-line phone systems
- Bilingual abilities are highly desirable to support diverse client and staff needs
- Strong typing skills combined with attention to detail for proofreading and data entry tasks
- Knowledge of clerical procedures including filing systems, document management, and record keeping
- Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment
- Experience in customer service roles within dental or medical reception settings is advantageous
- Personal assistant experience or calendar management expertise is beneficial
Join us in creating an energetic workplace where your organizational talents shine! This paid position offers the chance to develop your administrative skills while supporting a vibrant team committed to excellence. If you thrive on multitasking, enjoy helping others, and possess a proactive mindset, we want to hear from you!
Pay: $17.00 - $19.00 per hour
Work Location: In person
