Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.
Responsibilities
- Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette
- Operate multi-line phone systems, handle incoming calls, and route messages efficiently
- Maintain organized filing systems, both physical and digital, including data entry and document proofreading
- Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings
- Assist with bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices
- Provide customer service support by responding promptly to inquiries via phone, email, or in person
- Perform clerical duties including typing correspondence, proofreading documents, and managing office supplies
Requirements
- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Excellent computer literacy with the ability to learn new software quickly
- Bilingual abilities are highly desirable for effective communication with diverse clients and team members
- Previous experience in office management or administrative roles preferred
- Strong time management skills with the ability to prioritize tasks efficiently
- Knowledge of front desk procedures, phone etiquette, and customer support best practices
- Experience with medical or dental receptionist duties is a plus but not required
- Personal assistant or medical receptionist experience is advantageous for handling specialized tasks such as calendar management and patient coordination
Join us in creating a positive impact through your organizational expertise! This role offers a lively environment where your proactive approach will be valued every day. We’re committed to supporting your growth as you help keep our office running smoothly.
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
