Job Overview
We are seeking a highly organized and personable Front Desk Receptionist to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service while managing a variety of administrative tasks. This role requires proficiency in office management, strong communication skills, and the ability to multitask effectively in a fast-paced environment.
Duties
- Greet and welcome clients and visitors in a friendly and professional manner.
- Manage multi-line phone systems, directing calls and taking messages as necessary.
- Perform data entry, filing, and clerical tasks to support office operations.
- Maintain appointment calendars and schedule meetings efficiently.
- Utilize Excel and other Microsoft 365 apps for basic bookkeeping tasks as needed.
- Assist with customer support inquiries, providing information and resolving issues.
- Ensure the front desk area is organized and presentable at all times.
- Proofread documents for accuracy and professionalism before distribution.
- Handle incoming and outgoing mail and packages.
- Support office management tasks, including inventory management of supplies.
Qualifications
- Previous experience as a receptionist or in a similar administrative role is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong typing skills with attention to detail for data entry tasks.
- Excellent organizational skills with the ability to manage multiple priorities effectively.
- Bilingual abilities are a must for enhancing communication with diverse clients.
- Familiarity with front desk operations, including phone etiquette and customer service best practices.
- Strong time management skills to ensure timely completion of tasks.
- Personal assistant experience is beneficial for managing executive schedules. We are looking for an enthusiastic individual who thrives in a dynamic environment and is committed to delivering outstanding service. If you possess the necessary skills and qualifications, we encourage you to apply for this exciting opportunity.
Job Types: Part-time, Temp-to-hire
Pay: $18.00 - $20.00 per hour
Expected hours: 20 per week
People with a criminal record are encouraged to apply
Work Location: In person
