Job Overview
We are seeking an energetic and detail-oriented Receptionist / Administrative Office Assistant to join our dynamic team. This vital role combines front desk responsibilities with administrative support to ensure smooth daily operations. The ideal candidate will be a proactive communicator, highly organized, and capable of managing multiple tasks efficiently. You will serve as the first point of contact for visitors and callers, while also handling essential clerical duties that keep our office running seamlessly. This paid position offers an exciting opportunity to develop your administrative skills in a fast-paced environment dedicated to excellence.
Duties
- Greet visitors warmly and professionally, directing them appropriately and maintaining a welcoming atmosphere
- Manage multi-line phone systems, answer inquiries, and direct calls with excellent phone etiquette
- Handle incoming and outgoing correspondence, including emails, mail, and packages
- Maintain organized filing systems, data entry records, and ensure accurate document proofreading
- Support office management tasks such as calendar management, appointment scheduling, and personal assistance as needed
- Perform clerical duties including photocopying, scanning, filing, and updating databases using Microsoft Office and Google Workspace tools
- Assist with bookkeeping tasks using QuickBooks or similar accounting software, including basic bookkeeping and invoicing
Skills
- Proven experience in front desk operations and office management with strong organizational skills
- Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and data entry skills
- Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
- Strong customer service skills with the ability to handle inquiries professionally and courteously
- Knowledge of multi-line phone systems and phone etiquette to manage high call volumes efficiently
- Experience in clerical tasks such as proofreading, filing, and calendar management
- Ability to prioritize tasks effectively with excellent time management skills
- Personal assistant experience or office experience that demonstrates reliability and discretion
Join us to be part of a vibrant team where your organizational talents will shine! This role is perfect for motivated individuals eager to grow their administrative career while making a meaningful impact every day.
Pay: $16.50 - $22.50 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Work Location: In person
