Job Summary
We are seeking a dynamic and highly organized Receptionist/Administrative Assistant to join our team. This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, both bilingual and monolingual applicants are encouraged to apply. You will serve as the first point of contact for visitors and callers, manage office tasks efficiently, and support various departments with clerical duties. This paid position offers an exciting opportunity to contribute to a professional environment where organization and customer support are at the forefront.
Responsibilities
- Greet visitors warmly, manage front desk operations, and ensure a positive first impression
- Answer multi-line phone systems promptly with professional phone etiquette, directing calls accurately
- Schedule appointments, manage calendars, and coordinate meetings using productivity software such as Microsoft Office and Google Workspace
- Perform data entry tasks with precision, maintain filing systems, and ensure all records are up-to-date and organized
- Provide exceptional customer service by assisting clients, patients (if applicable), or vendors with inquiries and support needs
- Manage office supplies inventory, place orders when necessary, and oversee general office management tasks
- Support bookkeeping activities using software, including invoicing and expense tracking
- Proofread documents for accuracy and clarity before distribution or filing
- Assist with personal assistant duties such as calendar management and travel arrangements as needed
Qualifications
- Proven experience in office management or administrative roles with a minimum of clerical experience in a professional setting
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry tools
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Demonstrated customer service skills along with excellent phone etiquette for handling inquiries professionally
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Technical proficiency in office equipment such as multi-line phones, printers, scanners, and basic bookkeeping software like QuickBooks is preferred
- Strong typing skills with attention to detail for proofreading documents accurately
- Ability to manage time efficiently while supporting multiple responsibilities simultaneously
Join our team to be the welcoming face of our organization while providing essential administrative support that keeps our operations running smoothly. We value energetic individuals who thrive on organization, customer interaction, and contributing positively to our workplace environment.
Pay: $15.00 - $20.00 per hour
Work Location: In person
