Job Responsibilities:
-
Process and enter invoices, payments, and accounting transactions into the property management software system.
-
Assist with accounts payable functions, including vendor setup, invoice verification, and payment processing.
-
Prepare and maintain financial records, reports, and supporting documentation.
-
Reconcile bank accounts, security deposit accounts, and vendor statements.
-
Assist with monthly, quarterly, and year-end closing processes.
-
Respond to tenant, vendor, and property owner inquiries regarding billing, payments, and account balances.
-
Maintain accurate electronic and physical filing systems for accounting documents.
-
Support preparation of owner statements and financial reports.
-
Monitor outstanding balances.
-
Ensure compliance with company policies, accounting procedures, and applicable regulations.
-
Assist with audits and special accounting projects.
-
Perform other administrative and accounting duties as assigned.
Qualifications:
Education:
-
Associate degree in Accounting, Finance, Business Administration, or related field preferred.
-
Equivalent combination of education and experience may be considered.
Experience:
-
1–3 years of accounting, bookkeeping, accounts payable, or administrative support experience.
-
Experience in property management, real estate, or related industries preferred.
-
Familiarity with property management software is a plus.
Skills and Competencies:
-
Strong attention to detail and accuracy.
-
Knowledge of basic accounting principles and practices.
-
Proficiency in Microsoft Excel, Word, and Outlook.
-
Ability to prioritize tasks and meet deadlines.
-
Excellent organizational and time-management skills.
-
Strong verbal and written communication skills.
-
Ability to maintain confidentiality and handle sensitive financial information.
-
Customer service orientation when interacting with tenants, owners, and vendors.
Physical Requirements:
-
Prolonged periods of sitting and working at a computer.
-
Ability to occasionally lift and carry files or office supplies up to 20 pounds
Benefits:
-
Health, dental, and vision insurance.
-
Paid time off and holidays.
This position plays a critical role in supporting the financial accuracy and operational efficiency of the property management team while providing excellent service to tenants, owners, and vendors.
