Position Summary
We are seeking a highly organized, dependable, and customer-focused Administrative Assistant to support the daily operations of our office. This position serves as a key point of contact for clients, employees, and visitors while providing administrative support across the organization.
The ideal candidate is professional, detail-oriented, comfortable working in a fast-paced environment, and able to manage multiple priorities with accuracy and discretion. Strong communication and computer skills are essential. Bilingual candidates are encouraged to apply.
Key Responsibilities
- Welcome and assist visitors, clients, and employees in a professional and courteous manner.
- Answer and route incoming calls, respond to emails, and manage general correspondence.
- Provide accurate and timely data entry and maintain electronic and physical records.
- Organize, maintain, and update filing systems and confidential documents.
- Provide administrative and clerical support to multiple departments as needed.
- Schedule appointments, coordinate meetings, and maintain calendars.
- Respond to customer and employee inquiries and provide timely, solutions-oriented assistance.
- Prepare, copy, organize, and distribute materials for benefits orientations, open enrollment, and Summary Plan Descriptions.
- Provide administrative support for employee benefit programs, including health, dental, vision, disability, life, and retirement plans.
- Assist with annual open enrollment activities, including preparing materials, coordinating communications, tracking enrollment information, and responding to employee questions.
- Maintain confidentiality and handle sensitive employee and client information with professionalism and discretion.
- Support general office operations and special projects as assigned.
Qualifications
- Previous experience in a administrative assistant, office coordinator, or similar role.
- Strong computer skills, including proficiency with Microsoft Office Suite and QuickBooks.
- Excellent verbal and written communication skills.
- Strong customer service skills and a professional, welcoming demeanor.
- Exceptional organizational skills with strong attention to detail.
- Ability to prioritize tasks, meet deadlines, and effectively manage multiple responsibilities.
- Ability to work independently while collaborating effectively with team members and other departments.
- Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
- Bilingual skills are a plus, particularly the ability to communicate effectively with a diverse client and employee population.
What We’re Looking For
We value someone who takes initiative, follows through on responsibilities, and enjoys helping others. If you are organized, dependable, service-oriented, and interested in contributing to a collaborative office environment, we encourage you to apply.
Application Requirements
Please apply only if you meet the qualifications outlined above. Qualified candidates who meet the required experience, skills, and technical qualifications are encouraged to submit an application.
Job Type: Full-time
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
