Our client is a $20m commercial landscape and hardscape company that works with GC's and completes the outdoor common areas to include landscape, pavers, flat work, masonry, irrigation, drainage, grading and outdoor lighting. They are growing and want to find a leader who can drive the Estimating and Pre Con side of the business. They currently use On-Screen Takeoff Software, Monday.com and Asset.
Position Summary
The Pre-construction Manager is responsible for leading and managing all pre-construction and estimating activities for a commercial landscape construction and installation company. This role oversees the estimating team, ensures the accuracy and completeness of project bids, and collaborates with Business Development and Operations to identify, pursue, and secure profitable work. This pivotal role involves collaborating closely with project teams, clients, and subcontractors to ensure seamless project initiation, accurate cost estimation, and comprehensive planning. The ideal candidate will bring a proactive approach to managing schedules, budgets, and technical documentation, setting the foundation for successful project delivery.
Key Responsibilities
Pre-construction & Estimating Oversight
- Manage the full pre-construction process from bid solicitation through proposal submission
- Review project plans, specifications, and bid documents to ensure complete scope coverage
- Oversee quantity takeoffs, cost estimates, and proposal preparation
- Ensure all estimates are accurate, competitive, and submitted on time
- Establish and maintain production rates, labor assumptions, and cost databases
Team Leadership
- Supervise, mentor, and develop estimating staff (3 estimators)
- Assign bid opportunities and manage workload across the team
- Set expectations for quality, accuracy, and timeliness
- Provide training and support to improve team performance
Bid Strategy & Project Selection
- Evaluate bid opportunities based on project fit, location, risk, and profitability
- Collaborate with Business Development to prioritize target clients and projects
- Analyze General Contractor relationships and historical performance
- Develop strategies to improve bid success rate and margins
Client & Stakeholder Coordination
- Attend pre-bid meetings, site visits, and scope review meetings
- Coordinate with General Contractors, subcontractors, and vendors
- Clarify scope requirements and respond to RFIs during the bidding process
Cross-Functional Collaboration
- Work closely with Operations to ensure estimates align with field execution
- Support project handoff to operations teams upon award
- Assist in value engineering and cost-saving recommendations
Process & Systems Management
- Utilize estimating and project management software to track bids and performance
- Maintain organized records of bids, costs, and historical data
- Continuously improve estimating processes, tools, and workflows
Follow-Up & Performance Tracking
- Ensure vendor and subcontractor pricing is obtained and validated
- Track bid results, analyze wins/losses, and adjust strategies accordingly
- Monitor estimating KPIs including hit rate, margin accuracy, and turnaround time
Qualifications
- Bachelor’s degree in Construction Management, Landscape Architecture, Horticulture, or related field (preferred)
- 8+ years of experience in estimating or pre-construction within commercial landscape construction or general construction industry
- Proven experience managing estimating teams or leading pre-construction efforts
- Strong understanding of construction methods, materials, and labor production rates
- Experience working with General Contractors and bid-build environments
Skills & Competencies
- Strong analytical and problem-solving skills
- High attention to detail and accuracy
- Effective leadership and team development abilities
- Excellent communication and interpersonal skills
- Ability to manage multiple bids and deadlines simultaneously
- Proficiency in estimating software and project management tools
Work Environment
- Primarily office-based with occasional site visits and pre-bid meetings
- Fast-paced environment with multiple concurrent deadlines
Physical Requirements
- Ability to travel to job sites as needed
- Ability to review plans, drawings, and construction documents
Compensation & Benefits
- Competitive salary based on experience ($130-150k base target)
- Performance-based incentives or bonus potential
- Health, dental, and vision insurance
- Paid time off and holidays
- 401k plus matching
If you are interested in learning more, please respond to this job posting as we would love to hear from you.
Pay: $130,000.00 - $150,000.00 per year
Benefits:
- 401(k) matching
- Cell phone reimbursement
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- On-Screen Takeoff software: 3 years (Preferred)
- managing estimators: 5 years (Preferred)
- pre construction management: 3 years (Preferred)
Ability to Commute:
- Blauvelt, NY 10913 (Required)
Work Location: In person
