The Victory Group of companies maintains diversified businesses in fine fragrance and real estate. VIctory International is a worldwide manufacturer, marketer and distributor of fine-fragrance and beauty products.
The companies' real estate portfolio spans commercial and residential real estate . Senior executives of the company are looking for an experienced Executive Sales Assistant. This is a dynamic role where one will perform administrative/secretarial/project support functions. The applicant must have have strong written and verbal communication, a good grasp of technology, and would genuinely enjoy keeping an executive's professional life organized and running efficiently by managing day-to-day operations.
Duties and Responsibilities
- Provides administrative support including: drafting correspondences, creating spreadsheets, inputting sales/purchase data in the system, following up on customer/supplier orders, scheduling, following up and overseeing renovation work being done on premises, and any other tasks assigned by the CEO for the function of the businesses, etc.
- Performs personal assistant ad hoc tasks and projects (i.e. running personal errands, securing meals, etc.)
Abilities:
- Manage multiple and rapidly changing priorities to meet the needs and expectations of the executive
- Ability to anticipate executive needs and collect or prepare information for executive review and action as required.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Most responsibilities will be handled during business hours but from time-to-time last minute requests after hours or on the weekends may arise such as site visits, traveling, etc.
Knowledge of:
- Office administrative and management practices and procedures.
- Principles and practices of sound business communication.
- Advanced proficiency in written english, including spelling, grammar and punctuation. .
- Standard word processing, spreadsheet, e-mail
- record keeping, filing and organization practices and procedures.
- MSOffice (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat
- Fluent in English, Proficient in Spanish is a plus. Experience working with other cultures is also a plus
- Advanced Social Media proficiency is a plus
We provide benefits, bonus pay, etc. Please mention your target salary/range when applying.
Pay: $40,000.00 - $75,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
