Approved February 2019
TITLE: School Office Aide
JOB GOAL: To perform assigned clerical duties efficiently and effectively. To assist school faculty, staff, and other school system personnel in supporting student achievement and school operations.
FLSA STATUS: Non-Exempt
REPORTS TO: Principal
- Successful work experience in a comparable position,
- Ability to meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457.
- Knowledge of general office procedures, electronic and manual filing and record
- Demonstrated proficiency in oral and written communication
- Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups
- Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time
- Knowledge of the operation word processing and data entry software, and office computer applications.
- Ability to organize files and data, prioritize tasks, and manage time
- Ability to exercise tact, courtesy, and initiative in dealing with students, parents, faculty, and the public.
- Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or school
- Physical strength, mobility, dexterity, stamina, and acuity to perform job
- Ability to be punctual and in regular
Such alternatives to the above qualifications as the Board may
- Demonstrates support for the school system, its purpose, direction, and
- Performs duties and represents the school in a courteous, positive and professional manner.
- Types, enters data, organizes and retrieves files, prepare and submits reports, handles correspondence as assigned, and performs various school clerical functions as directed.
- Assists when needed in routine office and/or clerical tasks to support activities of secretary, bookkeeper, receptionist, principal, or other school personnel as
Communicates by email or electronic messaging as
- Supervises student office assistants and/or office volunteers as
- Exhibits interpersonal and collaboration skills to work as an effective team
- Models and maintains high ethical
- Demonstrates initiative in the performance of assigned
- Posts/records and file correspondence and reports as
- Reacts quickly and calmly in any emergency situation on the telephone or at the front desk.
- Assists school personnel and/or administrators as needed with preparations for meetings, projects, visiting groups, delegations, or conferences.
- Participates in the training programs offered to increase skill and proficiency related to assignment.
- Ensures adherence to security rules and safety
- Maintains appropriate confidentiality regarding school/workplace
- Demonstrates initiative in identifying potential problems and/or opportunities for improvement in areas of responsibility.
- Monitors school access through controlled doors, ensures appropriate record of all visitors within the school, and issues visitor passes.
- Follows proper procedures for releasing students during checkout
- Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.
- Responds to inquiries, requests, constructive feedback, concerns and/or complaints in a timely and positive manner.
- Maintains and submits reports, records, and correspondence in a timely and accurate manner.
- Properly uses and cares for equipment and material resources of the school system and effectively supervises and monitors others in the care, maintenance, and use of tools, equipment, and inventory.
- Serves on school system committees, tasks forces, and representatives groups as required.
- Adheres to school system rules, administrative procedures, local Board policies, and state, federal, and local regulations.
- Reports absences and takes leave in accordance with Board policies and
Performs any other job-related duties as assigned by the
SALARY: Based on the St. Clair County School System Salary Schedule
TERMS OF EMPLOYMENT: 182 days
EVALUATION: Performance will be evaluated according to board policy.
