Job description:
Pivotal Engineered Solutions is seeking an exceptional Office Manager with an entrepreneurial, energetic, self-starting, and team-player personality. You will assist in leading the team in typical day-to-day administrative operations, guest services, controlling costs, and increasing departmental revenues. You will possess strength in organization and efficiency and will have experience with working closely with upper management to ensure the smooth running of our Muskego office.
Responsibilities
- Assist President and Managers as needed for various operational assignments.
- Manage, maintain, and organize physical office space, including cleaning the office as needed.
- Assist with inventory management and purchasing office/shop supplies and project materials.
- Update and maintain office policies as necessary.
- Organize and maintain office operations and procedures.
- Assist with accounts payables/receivables and Quickbooks data entry.
- Maintain shipping and receiving. This includes packaging and shipping orders for our customers.
- Provide general support for visitors.
- Assist with HR responsibilities for onboarding processes of new hires.
- Provide excellent customer service and maintain relationships with vendors & customers via email and phone.
- Maintain all social media marketing and assist with any marketing efforts.
- Plan in-house or off-site activities, like parties, celebrations and conferences.
- Perform all other duties as assigned.
Skills
- Proven experience as an Office manager, Front office manager or Administrative assistant.
- Knowledge of office administrator responsibilities, systems and procedures.
- Proficiency in MS Office (MS Excel and MS Outlook, in particular) and Quickbooks.
- Excellent time management skills and ability to multi-task and prioritize work.
- Ability to lift up to 40lbs.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills in a fast-paced environment.
- A creative mind with an ability to suggest improvements.
- High School degree; additional qualification as an Administrative assistant.
Job Type: Part-Time
Schedule:
- Monday to Friday between 8AM and 5PM
- 20+ hours per week; flexible schedule with additional hours available based on business needs.
Supplemental Pay:
Education:
- High school or equivalent (Preferred)
Experience:
- QuickBooks: 1 year (Preferred)
- Microsoft Office: 2 years (Required)
Work Location: In person
Pay: $20.00 - $25.00 per hour
Work Location: In person
