Company Overview
Plantscape Inc | Commercial Silk Int'l is a prominent national interior landscape firm dedicated to transforming commercial spaces with lush, vibrant plant displays and realistic silk plant solutions. With nearly four decades of experience, we specialize in designing, installing, and maintaining stunning interior landscapes for a variety of high-profile clients across diverse industries.
Job Description: Part-Time Administrative Assistant (Afternoon)
1. Phone & Communication Management
- Incoming Calls: Serve as the primary contact for incoming calls, utilizing professional greeting protocols for both Plantscape and Commercial Silk and CSI Creative.
- Call Routing: Accurately screen and route calls based on department, territory, and customer needs. Manage call volume using provided internal directories and real-time desktop notifications.
2. Billing & Accounts Receivable
- Invoice Processing: Support the invoice lifecycle, including data entry in Epicor and Coupa, verifying totals, and submitting documentation.
3. Commission Support
- Data Entry: Perform precise entry of commission details into the commission application based on completed forms and sales data.
- Reconciliation: Assist in the monthly commission reconciliation process by comparing sales data against commission calculations and flagging discrepancies for approval.
- Verification: Ensure all commission entries align with established percentage structures for both Plantscape and CSI Creative.
Position SummaryWe are seeking a detail-oriented, part-time afternoon Administrative Assistant to join our team. This role is essential for maintaining efficient communication flow and ensuring the accuracy of our accounts receivable, and commission processes. You will serve as the primary point of contact for incoming calls and assist with daily financial tasks, data entry, and documentation management.
Qualifications
- Attention to Detail: High level of accuracy required for data entry, coding invoices, and commission calculations.
- Software Proficiency: Experience or aptitude for learning industry-specific software is required.
- Communication Skills: Professional, clear communication style when answering phones and handling customer inquiries.
- Prioritization: Ability to handle multiple tasks simultaneously, prioritizing customer-facing and financial items appropriately.
- Reliability: Commitment to the established daily afternoon schedule to ensure consistent operational support..
Join us as a Billing Specialist – Part Time – where your skills will directly contribute to the smooth operation of our healthcare billing processes while offering flexibility to fit your schedule!
Pay: $21.00 - $23.00 per hour
Benefits:
Work Location: In person
