Job Title
Police Service Officer – Records Specialist
Department
Police Department
Posting Date
July 31, 2026
Closing Date for Resumes/Applications
Open Until Filled
Starting Salary
$44,866.51/ Annually
Benefits
Medical, Dental, Voluntary Vision, Life and Disability Insurance; FSA; HSA; Retirement (Lagers L-6) and Deferred Compensation programs; Paid Vacation; Paid Holidays; Employee Assistance Programs and Educational Benefits.
Exempt/Non-exempt
Non- Exempt
The following duties are normal for this position. These are not to be construed as exclusive or all- inclusive. Other duties may be required and assigned.
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Process all reports, either through electronic means or paper copies.
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Make copies of various documents.
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Provide copies of reports to government agencies, the general public, and insurance companies.
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Conduct record checks for government agencies and individuals.
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Research files for requested information.
- Maintain forms and documents pertaining to the police department.
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Make bank deposits and balance cash drawer related to report fees.
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Order, stock, and maintain office supplies.
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Answer phones, respond to phone inquiries, forward calls as necessary.
- Make ID badges and maintain related records.
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Maintain records and issue invoices related to false alarm billing.
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Computer entry of data related to municipal summonses, traffic tickets, and parking tickets.
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Collect and process report data related to Uniform Crime Reporting (UCR) or Incident Based Reporting System (IBRS).
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Process arrest booking documents.
- Process solicitor permit applications, fingerprint applicants, and issue permits.
Minimum Training and Experience Required to Perform Essential Job Functions
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High school diploma or equivalent or any combination of education and experience that provides equivalent knowledge, skills and abilities. Vocational/technical training in records management preferred.
Physical and Mental Abilities Required to Perform Essential Job Functions
Language Ability and Interpersonal Communications
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Ability to analyze and categorize data and information in order to determine the relationship of the data with reference to established criteria/standards. Ability to compare, count, differentiate, measure, assemble, copy, record and transcribe data and information. Ability to classify, compute and tabulate data.
Work Environment
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The office environment is typical with no unusual requirements. Some travel between locations is required.
The City of Saint Charles is an Equal Opportunity Employer and participates in E-Verify
