Summary (Overall Purpose of This position)
The Office Administrator serves as a key support to ministry office, providing administrative coordination, calendar management, and travel planning. This role requires a self-motivated, detail-oriented, and faith-driven individual who can work with discretion and flexibility in a dynamic ministry environment.
Essential Duties, Responsibilities, Accountabilities & Deliverables
Schedule & Appointment Management
- Manage and maintain office calendar, appointments, and scheduling priorities
- Send timely reminders and follow-ups to ensure smooth schedule execution
- Serve as first point of contact for scheduling inquiries
Travel Planning
- Plan and coordinate travel.
- Handle flight bookings, hotel accommodations, ground transportation, and itinerary preparation
- Manage travel documentation, and logistical details
- Anticipate travel needs and proactively address potential issues
Office Coordination
- Coordinate communication between internal teams, ministry partners, and church staff
Special Projects
- Support ministry initiatives, events, and projects as assigned by supervisor
- Assist with administrative tasks for special assignments
- Maintain confidentiality and professionalism in all project-related work
Qualifications/Experience Required/Main Competencies
- Prior administrative or office coordination experience preferred
- Strong organizational and time management skills with meticulous attention to detail
- Proficiency in calendar management tools, email, and Microsoft Office / Asana Project Management
- Experience with travel planning and booking platforms is a plus
- Excellent written and verbal communication skills
- Ability to work independently, manage multiple priorities, and meet deadlines
- Discretion in handling sensitive and confidential ministry information
Other
· Hours: 15–20 hours per week (flexible, based on ministry needs)
· Location: In-office
· Schedule: To be determined
Job Type: Part-time
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
Work Location: In person
