Job Summary
We are seeking a part time team member in a well established small business in the skilled trades field to answer a 2 line phone system, schedule service appointments, type service invoices and assist in daily office operations. This position would be 1 1/2 -2 full days, with the possibility of extra hours from time to time. No nights or holidays. Occasionally there is a half day Saturday available, but Saturday hours are approx every 4th to 5th Saturday. No Sundays.
The right candidate will be eligible for a pay raise in 60 days.
Responsibilities
- Greet visitors and answer multi-line phone systems with professionalism and courtesy, ensuring excellent phone etiquette and customer service.
- Manage front desk duties, including preparing paperwork , handling mail, processing paperwork and payments & maintaining a tidy reception area.
- Perform data entry and bookkeeping tasks using QuickBooks software to keep financial records accurate and up-to-date.
- Assist with office management duties such as filing, organizing documents, and maintaining office supplies inventory.
- Support calendar management and scheduling for staff & keep appointment board up to date
- Proofread correspondence, reports, and other documents to ensure clarity and accuracy before distribution.
- Provide general administrative support including copying, scanning, proofreading, and supporting personal assistant tasks as needed.
Requirements
- Proven office experience with strong clerical skills and familiarity with office procedures.
- Good customer service skills
- Experience with QuickBooks or similar bookkeeping software is highly desirable.
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
- Maintain clean work areas
- Demonstrated phone etiquette skills with experience handling multi-line phone systems professionally.
- Prior experience in customer service or front desk roles a plus
- Knowledge of filing systems, proofreading techniques, and general office procedures is essential.Join us as a Part-Time Office Assistant to be an integral part of a family atmosphere business
Pay: From $14.00 per hour
Education:
- High school or equivalent (Required)
Ability to Commute:
- Lorain, OH 44053 (Preferred)
Work Location: In person
