Job Summary
We are seeking a professional and organized Receptionist/Secretary to join our team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and managing administrative tasks efficiently. The ideal candidate will possess strong communication skills, proficiency with office technology, and the ability to handle multiple responsibilities in a fast-paced environment. Bilingual abilities are a plus to serve diverse client needs. This position offers an opportunity to contribute to a dynamic office setting with room for growth and development.we are a dealership and need someone that is bilingual specifically in Spanish
Duties
- Greet visitors and clients at the front desk with professionalism and courtesy
- Manage multi-line phone systems, directing calls appropriately and taking detailed messages
- Schedule appointments, manage calendars, and coordinate meetings using Google Workspace or Microsoft Office tools
- Maintain organized filing systems, including digital data entry and document proofreading
- Handle incoming and outgoing correspondence, including emails and postal mail
- Assist with office management tasks such as supply inventory, ordering, and basic bookkeeping using QuickBooks or similar software
- Provide customer support by addressing inquiries promptly and effectively
- Support administrative functions such as typing reports, maintaining records, and supporting personal assistant duties when required
- Ensure office organization through filing, data entry, and document management to enhance workflow efficiency
Requirements
- Proven experience in an office environment or clerical role with strong organizational skills
- Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools
- Strong phone etiquette skills with experience managing multi-line phone systems
- Bilingual abilities are preferred to assist diverse clientele effectively
- Demonstrated clerical experience including filing, proofreading, and administrative support tasks
- Exceptional organizational skills with the ability to prioritize tasks efficiently
- Ability to work independently with minimal supervision while maintaining attention to detail
- Personal assistant or calendar management experience is advantageous
- Knowledge of QuickBooks or bookkeeping software is a plus
- Excellent communication skills—both written and verbal—and a professional demeanor in English and Spanish
This role is essential in maintaining an organized, welcoming office environment while supporting daily operations through effective administrative practices.
Job Type: Full-time
Pay: $600.00 - $1,000.00 per week
Benefits:
- Employee discount
- Referral program
Work Location: In person
