Duties Description Assigned to the Allegany Regional Administrative Headquarters in Salamanca NY, the incumbent will provide clerical work and office support to the Regional Business Office (RBO) to meet the requirements of agency programs. Primary responsibilities will include providing financial and administrative support in addition to handling records and data management. This position will report to the Administrative Specialist 1, SG-18 within the Regional Business Office. Duties include, but are not limited to:
- Enter purchase and travel transactions and utility expenditures into computer based budgetary application programs.
- Complete and submit employee onboarding and offboarding forms.
- Serve as a point of contact for staff and the public, responding to inquiries and directing requests appropriately.
- Support day-to day office operations by coordinating basic administrative tasks and assisting staff as assigned.
- Create, maintain, and update paper and electronic records in accordance with agency procedures.
- Perform data entry and basic recordkeeping using standard office software.
- Safeguard the confidentiality and integrity of financial information.
- Assist with clerical processing of invoices, purchasing documentation, and revenue or attendance records.
- Maintain logs, spreadsheets, and other tracking tools as assigned.
- Complete general office support duties such as copying, printing, scanning, and filing.
- Perform related duties as assigned to support Regional Business Office operations.
- Provide shared office coverage, including mail handling, copying, supply coordination, and reception support as needed.
Minimum Qualifications There are no minimum qualifications for this title per Civil Service.
Additional Comments OPERATIONAL NEEDS:
- Must possess and maintain a valid driver’s license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.
- Must be proficient with various software programs including Microsoft Outlook, Word, and Excel.
BENEFITS:
This position has the option to join the NYS Employee’s Retirement System and may be eligible for health insurance, dental and vision coverage as well as the opportunity for paid time off in the form of vacation, sick, personal and holiday leave after time and service requirements has been met.
Some positions may require additional credentials or a background check to verify your identity.
