Location: Denver, CO (In-Office, Monday-Friday)
Classification: Non-Exempt, Full-Time
Compensation: $30.00-$34.00 per hour
Position Overview
The Administrative Operations Coordinator plays a critical role supporting our
district managers, administration team, and our entire staff. This position is
responsible for managing a complex board meeting calendar and providing
high-level administrative and reporting support to help us serve Colorado’s
special districts.
This role is ideal for a technology-oriented professional who values accuracy,
consistency, and proactive problem solving while serving as the quality
control checkpoint for internal administrative processes.
Key Responsibilities
- Coordinate a busy board meeting calendar, including creation of
meeting invitations, rescheduling, updates, and meeting logistics
across multiple District Managers and client districts. Verify meeting
attendance by required participants.
- Create, schedule, and administer Zoom meetings and webinars for
board meetings, including invitations, careful meeting link
management, and all virtual meeting settings such as waiting rooms,
polling, recordings, and security settings.
- Answer incoming telephone calls, routing inquiries and forwarding calls
to the appropriate staff member.
- Serve as the first point of contact for visitors, vendors, clients, and
general inquiries.
- Manage incoming and outgoing mail, packages, office supplies, and
vendor relationships.
- Post documents to district websites.
- Prepare professional correspondence, reports, and proposal
documents.
- Maintain organized electronic filing systems, company templates, and
administrative records.
- Assist with administration of the company's client invoicing system,
including invoice preparation, review, distribution, and related
administrative support.
- Coordinate company meetings, lunches, travel arrangements, and
other administrative logistics.
- Track priorities, deadlines, and special projects to ensure timely
completion.
- Support District Managers with administrative projects as needed
- Identify opportunities to improve administrative processes and
operational efficiency.
Required Qualifications
- 3+ years of progressively responsible administrative, executive
support, or operations coordination experience.
- Expert-level proficiency with Microsoft Outlook, including complex
calendar management.
- Extensive experience administering Zoom meetings and webinars.
- Advanced proficiency with Microsoft Word and Excel.
- Excellent written communication skills and meticulous attention to
detail.
- Ability to manage multiple priorities, work independently, and
consistently meet deadlines.
- Notary Public, or the ability to obtain a Colorado Notary commission
shortly after hire.
Preferred Qualifications
- Experience supporting boards, public agencies, special districts, or
similar organizations.
- Experience with legal, compliance, or governance-related work.
What We're Looking For
The ideal candidate is the person everyone relies on because they are
always one step ahead. They naturally build systems, use checklists,
anticipate problems before they occur, and take pride in getting the details
right the first time. They are calm under pressure, highly organized, and
committed to delivering exceptional administrative support that allows our
team to focus on serving clients.
This role is best suited for someone who enjoys building efficient processes,
embraces technology, learns new systems quickly, and takes ownership of
their work. Accuracy, follow-through, reliability, and professionalism are
essential. Because this is a public-facing position, the successful candidate is
confident, approachable, and comfortable interacting professionally with
residents, board members, vendors, and clients both in person and by
phone.
Work Schedule
- In-office position based in the Denver office, Monday-Friday.
Pay: $30.00 - $34.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Work Location: In person
