General Summary: Under supervision, performs confidential administrative and secretarial functions. Provides detailed administrative support to appropriate staff. Answers phones and handles other routine office tasks. The prime directive of this position is to accomplish the goals of the Instructional Leadership Team. The Administrative Assistant provides direct instructional support 100% of the time.
Primary Functions include, but are not limited to the following: *
- Performs a variety of routine and responsible administrative, secretarial, and clerical functions.
- Conducts routine preliminary research.
- Assist with preparation of monthly newsletter and prepare printed material for mailing.
- Prepares reports and drafts by researching, assembling, and summarizing information and data.
- May review and screen incoming correspondence and communications.
- Makes meeting arrangements for the department.
- Creates printed materials (handouts) for special events and meetings.
- Handles Expense Reports for Director and Assistant Director.
- Manage TN CACFP free/reduced lunch program, including approval of applications and verification procedures. Gather data for and complete monthly and annual food service reports.
- Handles special projects as requested.
Knowledge, Skills and Abilities Required:
- Modern office technology, including related software applications; correct English usage, including proper grammar, punctuation, and spelling; strong organizational skills; strong communication skills both oral and written; knowledge of district office procedures and protocol.
- Effectively and efficiently performs a wide variety of responsible administrative, secretarial, and clerical duties and activities requiring independent judgment with speed and accuracy.
- Performs job assignments with numerous interruptions and constantly changing priorities; learn, interpret, apply, and explain policies and procedures; prepares and maintain accurate and complete records and reports.
- Maintains confidentiality; independently compose correspondence; operate computer programs and software; understand and carryout oral and written instructions; communicate effectively and with diverse personalities encountered in an extremely active office environment; comply with the Company’s customer service standards, as outlined in School Policy.
Education and Experience:
- Two years of secretarial and clerical experience, preferably in an educational setting.
- Minimum of a two year degree in clerical/office management.
Proficiency with PowerPoint, Word and Excel Excellent verbal and written communication skills Excellent organizational, follow through, and execution skills High level of interpersonal skills, pleasant demeanor and patience.
Dedication to meeting deadlines Attention-to-detail with the ability to proof work Self-starter who is proactive and able to work with minimum supervision Reliable and flexible work habits Physical, CPR and First Aid certification required. Must submit to a fingerprint and/or criminal investigation check.
Benefits
Work Remotely
Job Type: Full-time
Pay: $17.64 - $18.64 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
