Overview: Provide high-level administrative support to company leadership while serving as a key communication resource for Spanish-speaking employees.
Requirements:
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High school diploma or GED required; Associate's Degree preferred.
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Minimum 3 years of administrative, executive assistant, HR, or office management experience required.
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Fluent in both English and Spanish (written and verbal) required.
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Strong computer skills including Microsoft Office Suite.
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Excellent communication, organizational and interpersonal skills.
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Ability to maintain confidentiality and professionalism.
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Strong attention to detail and ability to manage multiple priorities.
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Self-directed with the ability to work independently and exercise sound judgment.
Responsibilities:
Administrative Support
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Answer and route incoming phone calls.
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Monitor access to the facility and greet employees, applicants, vendors, and visitors.
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Provide administrative support to company leadership.
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Full Calendar management and coordination for President.
- Partial email triage for President
- Coordinate meetings, training sessions, and company events.
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Create and manage content for employee communication boards and monitors.
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Monitor, order, and manage office, safety, and production-related supplies.
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Coordinate service and maintenance activities for office equipment.
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Retrieve, open, and distribute incoming mail.
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Perform data entry, filing, scanning, and document archiving.
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Maintain organized records and administrative files.
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Assist with special projects and company initiatives as assigned.
Employee Relations & Bilingual Support
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Serve as the primary Spanish-language resource for employees and applicants.
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Provide verbal and written translation support for meetings, training sessions, policies, disciplinary conversations, benefits communications, and other employee-related matters.
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Assist supervisors and managers with communication involving Spanish-speaking employees.
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Translate company documents, notices, forms, and employee communications as needed.
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Support employee relations activities by facilitating clear communication between employees and management.
Recruiting, Staffing & Onboarding Support
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Assist with recruiting and staffing activities, including applicant communication and interview scheduling.
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Support onboarding activities for new hires.
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Conduct or assist with new hire orientation and onboarding paperwork.
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Assist employees with completion of employment forms, benefit enrollment documents, and company policies.
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Maintain onboarding records and employee files.
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Coordinate pre-employment requirements and new hire documentation.
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Assist HR with employee communications, training documentation, and workforce development initiatives.
Additional Responsibilities
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Support employee engagement activities, recognition programs, and company events.
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Other duties and special projects as assigned.
