Key Responsibilities
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Coordinate supplier and vendor onboarding activities, including collecting, reviewing, and maintaining required documentation.
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Organize and maintain project files, purchase orders (POs), and supporting documentation.
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Ensure compliance-related records, including licenses, insurance certificates, and vendor documentation, are complete and current.
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Support procurement operations by gathering data and assisting with item creation and maintenance within inventory and ERP systems.
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Assist Accounts Payable (AP), Accounts Receivable (AR), and Commercial teams with project-related invoice processing, tracking, and data entry.
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Monitor and maintain accurate project records and documentation.
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Coordinate communication with internal departments and external vendors to support project requirements.
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Provide administrative support for ongoing projects and special initiatives as assigned.
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Identify and escalate documentation gaps or compliance issues when necessary.
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Support continuous improvement of project administration and document management processes.
Required Qualifications
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High school diploma or equivalent.
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Bilingual proficiency in English and Mandarin (written and verbal).
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Strong organizational and document management skills.
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Proficiency in Microsoft Office Suite, particularly Excel.
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Exceptional attention to detail and accuracy.
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Strong time management and multitasking skills.
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Ability to work independently and collaboratively in a team environment.
Preferred Qualifications
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Bachelor's degree in Business Administration, Supply Chain Management, Project Management or a related field.
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Experience in project coordination, project administration, procurement support, document control, inventory management, or a related administrative role.
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Experience with vendor onboarding, procurement processes, invoice administration, or compliance documentation.
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Familiarity with ERP, inventory management, or procurement systems.
The standard work schedule is Monday through Friday, from 9 AM to 5 PM, including a one-hour lunch break each day. Please note that this schedule is flexible and may be subject to change based on the employee and employer’s needs.
