Job Overview
We are seeking a dynamic and organized Middle School Admin Assistant to join our educational team! This vital role ensures the smooth operation of school administrative functions, providing exceptional support to staff, students, and parents. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive attitude to help foster a positive and efficient school environment. This paid position offers an exciting opportunity to contribute to the growth and success of our middle school community.
DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:
- Retrieves messages from the Middle School voice mail and forwards messages and/or information to appropriate personnel.
- Serves as the primary point person for tracking the daily locations of Middle School personnel and students.
- Answers incoming telephone calls, determines the purpose of callers, and forwards calls to appropriate personnel or department.
- Facilitates and maintains the Middle School AM check-in system and communicates student issues in the early morning email to staff. Supervises the aide who handles the attendance check.
- Facilitates and maintains Middle School early check-out documentation and ensures that the authorized person signs the student out. Maintains Middle School students’ attendance for MS
- Participates in office staff meetings, takes official notes, and maintains the minutes for reference. Post them in MS Google Classroom
- Coordinates Rising 9 grade meetings with HS principal for all 8 grade student families looking for re-enrollment for high school.
- Requests, assembles, organizes, proofs, and prints the MS end-of-year athletic and general award certificates. Assembles the same for the 8th-grade graduation. Assists in the organization of the EOY event/RSVPs and helps with set-up.
- MS Snack monitoring – supervises aide who does the TCS job. Maintains storage of student cash box for snack sales and makes deposits. Monitors inventory of snacks and places needed orders.
- Welcomes on-site visitors, determines the nature of business, and announces visitors to appropriate personnel.
Organizes and maintains systems for the campus locator to include:
- Staff schedules
- Student current semester academic schedule
- Current phone numbers and addresses of staff and parents
- Sports and extracurricular events information
- Calendar events
- Emergency Binder
- Maintains the copy machine, assists users, and orders supplies needed for proper function. Able to troubleshoot problems with the machine.
- Takes payments for services as needed.
- Orders, receives, and maintains office supplies and kitchen supplies.
- Administers first aid when appropriate, monitors students, and documents first aid incidents. Monitors and documents the dispensing of all over-the-counter medicines to students. Provides back-up to counseling staff for dispensing of student prescription medications.
- Monitors use and storage of Middle School bus keys and bus boxes with current, updated student information.
- Assists appointed administrators with communication and phone calls when needed.
- Sends email messages to appropriate staff or delivers messages of an immediate nature with student updates, staff information, and/or general campus information as needed for the daily function of routine campus duties.
- Assists with the preparation of parent summer communication. Also assists with the distribution of the staff summer information.
- Assists when needed with any school-wide function.Join us in creating a supportive and efficient school environment where every day is an opportunity to inspire learning!
Pay: $19.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Work Location: In person
