Administrative Assistant Job Description:
The Administrative Assistant’s duties and responsibilities inside Sky House will include providing executive support to ensure efficient operation of the office. This position supports managers and employees through a variety of tasks related to organization and communication. The Administrative Assistant will be responsible for confidential and time sensitive material and will possess a strong familiarity with a variety of residential building concepts, practices and procedures. Additionally, this position will have a strong sales and marketing component. This position requires a pre-employment drug screening.
Sky House L.L.C. is a custom fine home builder, home addition and remodeling company located in Banner Elk, North Carolina. We are currently looking to expand our management team. We are seeking an Administrative Assistant with experience and an eye for detail who loves thinking outside the box and wowing clients. A great attitude, work ethic, the ability to work independently, and as part of a team, is paramount.
Responsibilities:
- Answer and direct phone calls as appropriate.
- Field sales calls, call backs and inquiries.
- Organize and schedule meetings and appointments
- Maintain contact lists
- Produce and distribute correspondence, memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Order office supplies
- Convert general support to visitors to sales leads
- Gather pertinent information by asking detailed questions
- Research and create presentations
- Generate reports
- Handle multiple projects
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
- Contribute to team effort by accomplishing related results as needed
- Carry out Executive duties such as filing, typing, copying, binding, scanning, etc.
- Take accurate minutes of meetings
- Coordinate office procedures
- Reply to email, telephone or face to face inquiries
- Receive, sort and distribute the mail
- Coordinate repairs to office equipment
- Greet and assist visitors to the office
- Photocopy and print out documents on behalf of other colleagues
- Accounts Payable
- Accounts Receivable
Education, Experience, and Competencies:
- High school diploma or equivalent; college degree preferred
- At least 5 years of experience in the field or in a related area
- Proven admin or assistant experience. References required.
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Highly proficient in MS Office
Administrative Assistant top skills & proficiencies:
- Reporting Skills
- Office Administration Procedures
- Executive Writing Skills
- Typing Skills
- Microsoft Office Skills
- Attention to Detail
- Analysis
- Accuracy
- Professionalism
- Multitask
- Problem Solving
- Telephone Skills
- Supply Management
- Teamwork
- Inventory Control
- Discretion and Judgment
- Verbal Communication
- Patience
This is a full-time position, Monday thru Friday 8:00 a.m. to 5:00 p.m.
See Our Office -https://rb.gy/nd0qv0
See Our Work -https://www.skyhousecompany.com/gallery/
Read Our Reviews -https://rb.gy/00sqbn
Please email a copy of your resume and cover letter to office(at)skyhousecompany.com
Job Type: Full-time
Pay: $15.00 - $21.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
