Job Overview
We are seeking a friendly and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the welcoming face of our organization, providing exceptional front desk support and handling a variety of administrative tasks to ensure smooth daily operations. Your energetic approach and attention to detail will help create a positive environment for clients, visitors, and staff alike. This paid position offers an exciting opportunity to develop your office management skills while supporting diverse administrative functions in a fast-paced setting.
Responsibilities
- Greet visitors and clients warmly, ensuring a professional and friendly first impression
- Manage multi-line phone systems, directing calls efficiently and courteously using proper phone etiquette
- Handle scheduling, calendar management, and appointment setting with precision and timeliness
- Maintain organized filing systems, data entry records, and manage document proofreading to ensure accuracy
- Support office management tasks such as ordering supplies, managing inventories, and coordinating mail services
- Utilize productivity software including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for document creation and communication
- Provide excellent customer support by addressing inquiries promptly and professionally
Skills
- Proven experience in office management or administrative roles with strong clerical skills
- Proficiency in Microsoft Office (Word, Excel), Google Workspace, spreadsheets, and data entry tools
- Excellent computer literacy with the ability to adapt to various software applications quickly
- Strong organizational skills with the ability to prioritize tasks effectively in a busy environment
- Exceptional phone communication skills with multi-line phone systems knowledge and phone etiquette awareness
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Personal assistant or medical receptionist experience preferred for handling sensitive information discreetly
- Demonstrated time management skills to handle multiple responsibilities efficiently
Join us as a Receptionist/Administrative Assistant and become an integral part of our team dedicated to delivering outstanding service while supporting the daily functions that keep our organization thriving!
Pay: $16.50 - $20.00 per hour
Benefits:
Work Location: In person
