Role Specific:
Strategic & Operational Leadership
- Provide operational leadership for the EVEREST Office of Medical Student Research Education and the Underserved Medicine umbrella.
- Support the continued integration and alignment of TRUE, RUUTE, RPCT, and related scholar pathways under a cohesive administrative structure.
- Develop and maintain administrative systems that support program growth, efficiency, and scalability.
- Collaborate with faculty TRAIL leaders and thematic directors to ensure alignment between operational infrastructure and curricular goals.
Longitudinal Student Infrastructure
- Oversee centralized tracking systems for student participation, required hours, rotations, capstones, research outputs, and scholar milestones.
- Ensure accurate data management and reporting across all research and underserved medicine initiatives.
- Monitor student progression in collaboration with faculty leads to support longitudinal professional identity development.
- Serve as the primary administrative point of contact for student program requirements and logistics.
Financial & Administrative Management
- Manage shared budgets across EVEREST and Underserved Medicine programs in partnership with finance teams.
- Oversee purchasing, reimbursements, stipends, contracts, and financial documentation.
- Coordinate meeting agendas, strategic planning sessions, and leadership communications.
- Support grant administration and reporting as applicable.
Curriculum & Platform Oversight
- Maintain and oversee Canvas platforms and related learning systems.
- Coordinate logistics for speaker series, workshops, and interprofessional programming.
- Ensure program materials align with broader medical school curriculum requirements.
Data, Reporting & Stakeholder Engagement
- Produce annual reports and impact summaries for institutional leadership and external stakeholders.
- Support scholar application and admissions processes in coordination with thematic directors.
- Facilitate communication between research education leadership, underserved medicine faculty, and institutional partners.
The responsibilities listed above are not exhaustive and may expand as programs evolve.
Associate Director, Program Management
Direct/Manage/Supervise the design and implementation of programs that carry out the mission of the university. Develop strategies and goals to create programs offering the greatest impact to the community. Determine short- and long-term program plans to meet organization goals. Oversee the coordination and daily work activities of the programs. Represent the interest of assigned program participants, both inside and outside of the organization. Manage volunteers, members, and staff. Third-level manager. Manages the activities of first-level and second-level managers and/or supervisors. Responsible for hiring, firing, performance appraisals, and pay reviews. Broad knowledge of the field with proven leadership skills.
Requires a bachelor’s (or equivalency) + 10 years or a master’s (or equivalency) + 8 years of directly related work experience.
This is an Associate Director-Level position in the Management track.
Job Code: M23705
Grade: M19
